Job Summary:
Prepares medical records for scanning efficiency according to established procedures, guidelines, and productivity standards. Retrieves and files old paper records required for patient care, assists with release of information services. Interviews mothers for birth certificate information and enters the information into electronic birth certificate system. Reviews upended transcription queues and releases to Power Chart.
Job Requirements:
Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associates/Technical Degree or equivalent combination of education/related experience: Preferred

Essential Functions:

• Retrieves and reconciles all medical records from all nursing units and prepares the medical records for efficient scanning. Follows procedures for scanning documents, removes difficulty to scan documents, checks patient record for poor quality, and notifies nursing unit of missing records.
• Interviews mothers for birth certificate information and enters information into electronic birth certificate system. Sends completed birth certificates to county and processes fetal death certificates, responds to customer inquiries regarding certificates and updates supervisor on information.
• Ensures scanning equipment is in optimal working condition. Scans documents, reviews image and verifies quality. Completes scanning process and forwards to Quality Review.
• Files paper records and pulls charts for patient care assuring that they are tracked properly in chart tracking software. Retrieves charts from permanent files and off-site storage, keeps file room neat, and assists in purging of records by storage vendor.
• Assists physicians with inquiries regarding chart deficiencies in accordance with pertinent rules. Conducts chart audits, assists in deficiency analysis, resolves issues related to dictation, responds to inquiries for assistance by users of the document imaging software and transcripts.
• Performs other job-related duties as assigned.

Organizational Requirements:
We are committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.