SUMMARY:

As a Corporate Coordinator at Zeitlin Sotheby’s International Realty, you are a dynamic individual who thrives in making a positive impact in your work. You are a natural multi-tasker, detailed oriented individual who excels in prioritization, communication, organization, deadlines, and details.

RESPONSIBILITIES

Key areas of responsibility as a Corporate Coordinator include office administration, listing management, and agent support. Responsibilities include, but are not limited to:

OFFICE ADMINISTRATION

• Serve as the face of the office by welcoming guests, facilitating phone calls, managing mail distribution, assisting in coordinating events and meetings, providing support for office-related needs and communications, and managing office supply inventory
• Assist Managing Broker in coordinating and communicating office events; light administrative support as needed
• Assist agents on all Zeitlin Sotheby’s International Realty processes, tools, and initiatives
• Build and coordinate relationships with vendors and partners; maintain equipment
• Monitor and maintain internal corporate information and record-keeping
• Assist Team as needed in maintaining corporate records

LISTING MANAGEMENT / TRANSACTION COORDINATION

• Manage all aspects of seller transactions: maintaining information in MLS and corporate systems, compliance document retrieval and review, responding to quality control notifications, facilitating Home Warranty enrollment
• Provide transaction support and/or coverage as needed; facilitate receipt of earnest money and closing documents

QUALIFICATIONS

• 2 years of experience in office administration
• Ability to meet deadlines and deliver superior service in a fast-paced environment
• Strong quantitative skills desired
• Proficient in Microsoft Office Suite
• Detail-orientated, impeccable communication and organization skills
• Real estate industry experience preferred

BENEFITS

• Health (Medical, Dental, Vision, & Ancillary) with Employer Contribution
• 401k match
• Generous Paid Time Off