Job Title- Operations Specialist

Onsite Location- 55 East 52nd Street, NY2, New York, NY

12 Months contract

Description:

A member of the Integrated Marketing team for US Institutional, Canada and Latin America, the Operations Specialist will support the Operations team on day-to-day activities to increase efficiency across the wider team. Responsibilities stretch across a dynamic spectrum of focus and entails strong collaboration with regional teams and broader senior management.

Organizational Excellence:

• Assist Operations lead in identifying opportunities to improve governance models, processes and controls, vendor optimization, protocol adherence, and team culture across the regional Marketing organization.
• Identify inefficiencies and optimize processes by systematically evaluating current workflows, pinpointing bottlenecks, and implementing solutions that streamline operations, enhance productivity, and drive continuous improvement across the Marketing team.
• Help develop and strengthen governance and control procedures to accelerate growth in our business and reduce operational risk.
• Conduct vendor performance evaluations to identify consolidation opportunities with the goal of achieving cost savings through strategic negotiation and leveraging economies of scale.
• Facilitate the team's adherence to organizational protocols by ensuring timely awareness and compliance with annual housekeeping activities, including objective setting, mandatory trainings, and other firm-imposed requirements, fostering a culture of accountability and operational excellence.
• Enable talent and enhance team culture by connecting the team with firm-wide resources that support well-being and promote diversity, equity, and inclusion (DEI), ensuring access to initiatives that contribute to personal and professional development.

Business Management: budget and headcount

• Assist with the monthly finance forecasting and reporting process to actively update the budget Support the management and prioritization of headcount and monitor status of open headcount roles across the region.

Strategic Initiatives:

• Support the Marketing Operations lead in planning for and organizing strategic forums, organizational communications, and more.
• Support planning and ensure execution of annual strategy planning, regional forums, committees, townhalls, offsites, and more.
• Assist in the organizing and writing of effective communications, meeting preparation, and takeaways/follow-ups.
• Create a common network across regional client business COO & Strategy teams, actively seeking opportunities to develop team members, share best practices and leverage each other.

Skills:

• Pro-active, self-starter with ability to organize, prioritize and execute multiple projects across multiple stakeholders simultaneously in a deadline-driven environment
• Exceptional verbal and written communication skills, demonstrated through excellent interpersonal skills
• 1-3 years of experience

Education: Bachelor's degree required

Required Skills:

Operations

Housekeeping

Strategy Planning

Self-Starter

Finance

ABOUT Ztek:

Website: www.ztekinc.com

Ztek Consulting Inc is a minority- and woman-owned business enterprise that leverages a unique blend of human talent, machine learning algorithms, and artificial intelligence to provide customized talent management solutions for clients. Ztek’s diversity-focused hiring models have proven successful, particularly in hiring veterans. The company's veteran-focused hiring and deployment program, Z-V.E.T, matches skilled veterans with clients' needs in various areas.

Disclaimer:

Ztek is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Ztek is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hrd@ztekinc.com Please indicate the specifics of the assistance needed. Ztek encourages all interested and qualified candidates to apply for employment opportunities. Ztek does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b