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Accounts/Office Administrator

POSTED ON 4/27/2025 AVAILABLE BEFORE 5/24/2025
Panda Meath, LE Full Time
Full time, permanent, office based experienced accounts/office administrator required to join SME with 15 employees based in Rathcoole, Co Dublin area..,

Role Responsibilities

  • Generate purchase orders for stock and non stock orders.
  • Processing purchase invoices matching them against goods received notes and purchase orders.
  • Preparation of month end supplier payment run file and logging of other one off payments on internet banking.
  • Month end supplier statement reconciliations to creditors ledger and dealing with supplier queries.
  • Processing changes to supplier banking details.
  • Inventory control to include placing stock orders in conjunction with General manager & Operations managers, processing stock received/stock issued & participation in quarterly stock counts.
  • Responding to other ad hoc requests from the business for financial assistance.
  • Company administration (insurance/tolls/vehicle management etc.)
  • Management of office area including telephone answering duties, point of contact to visitors, general administration duties and PA support to general manager when required.
  • HR admin keeping employee records up to date with including holidays/sickness/training etc.
  • Keep H & S policies updates and liaise with general manager to ensure records are up to date.
  • Process weekly oil samples for shipping
  • Keep records of all issues personal PPE equipment( gas monitors/mobile phones/PPE) and arrange servicing/replacement as necessary.
  • Keep/maintain all records for Outside contractors ( insurance/RAMS etc)

Key Skills

  • Minimum 2-3 years experience in an accounts environment
  • Experience using Microsoft Navision an advantage but not necessary as full training will be provided
  • Knowledge and experience with Microsoft Excel/Word/PowerPoint
  • Attention to detail and a proven track record in meeting deadlines.
  • Happy to work on their own initiative but within a team environment.
  • Excellent organisational skills
  • Good communication skills both orally and written.

Benefits

  • Salary €35-37.5k per annum
  • 21 days holidays
  • 35 hours per week
  • Company pension scheme with matching employer contribution up to 5.5%
  • Contribution towards VHI cover

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