What are the responsibilities and job description for the Office Administrator position at 180 Snacks Inc.?
Job Title: Office Administrator
Company: 180 Snacks
Reports to: General Manager
Location: Anaheim, CA
Shift Worked: Office Hours 7am-4pm
Hourly: $20-$23/hr (Negotiable DOE)
Expected hours: 40 – 50 per week
Minimum Experience: Similar experience preferred, but trainable
We are a food manufacturing company that does $30-50m in Annual Sales, and aggressively growing. You can find our branded and private label products at 180snacks.com, and in retail stores such as Costco, Kroger, TJ Maxx, CVS and Trader Joe’s.
We are looking to add members to our team that want to grow in their career.
Role Description:
Data Processing
- Sales Order Entry
- Job Transaction Entry (cooking/packing)
- Receiving POs
AR
- Invoice Shipments (ERP)
- Send Invoices (Email/EDI)
- Monitor AR Email Inbox
- Apply Cash Receipts (ERP)
- Pick Up Checks
- Troubleshoot AR Issues/Decisions (Tickets)
AP
- Invoice POs (ERP)
- Monitor AP Email Inbox
- Troubleshoot AP Issues/Decisions (Tickets)
- Submit Credit Applications
Accrual Tracking
- Present meeting on over/underspends (monthly)
- Input accrual for new Costco sales orders (weekly)
- Track existing accruals
Cashflow/Disbursements
- Create cashflow forecast (weekly)
- Create EFTs, Request manual checks
- Consumer Refund Checks
Payroll
- Submit temp payroll (weekly)
- Create/invoice temp invoices (weekly)
- Troubleshoot temp payroll hours
- Input temp payroll data into report
Skills Required
- College Degree
- Software: Email, File Management, Task Management (Task/Email Tracking), Spreadsheet (Pivot Table, Airtable, Filtering, Rules), Payroll portal
- Comfortable with Phone Calls
- Able to set and complete deadlines
Benefits
- Accrued PTO
- Sick Days
- Paid Time off on major holidays
- $220/month (gross) stipend for Health Insurance
- Performance & Compensation Review x1/year
- Monthly Luncheons, Social Event Opportunities, Coffee Bar
- Opportunity to learn what running and growing a $30-50m in Annual Sales for a food manufacturing company is like
- Obtain skill sets that will allow you to have a lifelong career here @180 Snacks, or make you more competitive in the job market
- We will support you but constantly push you to become a better version of yourself.
Hiring Steps:
- Video call interview
- In-person interview and factory tour
- Review offer letter
- First day
Salary : $30 - $50