What are the responsibilities and job description for the Office Administrator position at Axiomtek?
JOB BRIEF
The candidate will be essential in maintaining office efficiency, providing back-up administrative support, and assisting the HR Manager with confidential tasks, including corporate legal matters and company events. The ideal candidate is a proactive problem-solver with exceptional communication and organizational skills.
ROLE OBJECTIVE
The Office Administrator role includes core responsibilities typically associated with an Executive/Administrative Assistant, with an elevated level of expertise. The ideal candidate must have exceptional written and verbal communication skills, with a keen eye for detail. This role may also involve mentoring office assistants and interns as needed.
KEY RESPONSIBILITIES include the following. Other duties may be assigned.
- Serve as backup administrative assistant for both buildings as needed.
- Overseeing office maintenance, repairs, fire safety, and a safe work environment.
- Manage ordering, stocking, and maintaining office and janitorial supplies and equipment.
- Oversee and coordinate conference room bookings to avoid scheduling conflicts.
- Schedule and coordinate building maintenance and repairs with Maintenance Technician.
- Input and manage data in databases and spreadsheets.
- Oversee day-to-day office operations to ensure smooth functioning.
- Organize and coordinate company events, meetings and conferences.
- Collaborate with HR Manager to oversee correspondence with company corporate law firm.
- Coordinate with the HR Manager and attend meetings with the Taiwan headquarters as needed
- Assist with special projects as requested by direct supervisors.
- Must adhere to Quality Management System and security operating procedures.
QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES:
- Bilingual Mandarin-Chinese is a must, for communication with headquarters in Taiwan.
- Associate Degree and/or 3-5 years related experience and/or training.
- Detail-oriented, professional and have excellent verbal/written communication skills with strong organizational and time management skills.
- Working knowledge in Microsoft Office Suite programs.
- Ability to prioritize tasks and handle multiple responsibilities simultaneously.
- Professional and friendly demeanor, work well with all levels of the organization.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge of legal processes is preferred, and experience with business travel arrangements is a plus.
BENEFITS:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) & Employer Matching
- Company Paid Group Life Insurance
- Paid Time Off
- Paid Federal Holidays
Position is In-Office
