Office Manager/HR Assistant (Part Time)

From the West Coast to the East Coast and everywhere in between, 29th Street Property Management manages diverse multifamily properties. Ranging from high-end luxury assets to small-scale properties, 29th Street continues to grow. Our multi-billion-dollar collection of properties across the nation gives us an opportunity to continue to diversify our community portfolio, making us a multifamily industry leader.

We're seeking a Part Time Office Manager/HR Assistant to join our team in downtown Louisville. This 20-hour per week position offers flexible scheduling between 8 AM and 5 PM, allowing you to balance work with other commitments. Our office is conveniently located in the Waterfront Tower adjacent to the Yum Center.

In this role, you'll support both office operations and HR functions while enjoying competitive benefits including paid monthly parking, a 401(k) with company match, and sick time. This is an excellent opportunity for an organized professional seeking part-time work in a professional environment.

Job Description

• Oversee and support all daily administrative duties in the office to ensure smooth operations.
• Manage office budget.
• Lead the Culture Crew, internal social committee for the Louisville office.
• Manage office supplies inventory. Place orders as necessary, accept deliveries and organize received items in stockroom.
• Perform Receptionist duties to include greeting visitors, answering and directing phone calls, taking messages and forwarding to appropriate personnel. Some tracking of customer inquiries may be required.
• Receive and sort incoming mail and deliveries as well as manage outgoing mail and shipments.
• Manage office security functions to include assigning electronic door access and badges, monitoring office security, parking and fitness center passes for on-site office team members.
• Process identity name badges for new hires and duplicates if lost for existing team members. Also assemble and distribute new hire welcome bags.
• Responsible for maintaining complete confidentiality as pertains to dealing with sensitive information for both team members and vendors.
• Develop office policies and procedures and ensure appropriate implementation.
• Assist with office layout planning and office changes to include collaboration with IT infrastructure needs.
• Manage outside contractors and/or vendors completing any necessary assigned work in the office.
• Manage office budget.
• Identify opportunities for process and office management improvements; design and implement new procedures.
• Provide administrative support as necessary to include scheduling group meetings, maintaining calendars, doing research, printing, creating reports and scheduling of conference rooms.
• Manage and facilitate communications for out-of-town visitors or guests. Assist with travel and visit arrangements as needed that may include lodging accommodations and meals.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Assist with the improvement of office operations and procedures.
• Provide assistance with travel arrangements and company-wide event planning.
• Required to work Thunder Over Louisville event hosted in the Louisville office for 29SC personnel.
• Performs other related duties as assigned.

• Ability to type at least 60 words per minute.
• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Ability to self-manage and work independently

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