Transaction & Office Coordinator

What You’ll Do:
Administrative:
- Greet guests, answer minimal phones calls & relay messages/inquiries as necessary.
- Create exemplary client experience: Welcome board, offering refreshments, etc.
- Maintain an organized & inviting office space.
- Manage office supply inventory.
- Maintain office paperwork filing and archive file management.
- Assist & coordinate Berkeley parties & charitable events.
- General office errands. (May submit mileage report request for reimbursement).
- Email correspondence as it pertains to duties listed herein.
- Coordinate reimbursements.
- Branded merchandise order coordination.
- Light Executive Assistant duties.
Transaction Coordination:
- CRM Database Management.
- Input all new lots and addresses into company databases.
- Tracking and coordinating of incoming keys and garage door openers for homes; keychain & mailbox keys when applicable.
- Mailbox key documentation, coordination, and distribution for applicable developments.
- Track and maintain Real Estate contract files per provided checklists & follow-up w/Agents on missing documents.
- Initiate new contract process with provided checklists.
- Process earnest money deposits and submit to company controller.
- Manage Home Closeout Process Management with provided checklists.
- Create Home Orientation Binders for Project Coordinators.
- Electronically scan and file Fully Executed Home Orientation Documents and Send to Sales Management Team Members.
- Maintain Project Management Tracker
- Weekly Analytics and Sales Reporting
- Support Sales & Marketing Manager as needed.
- Track and send form emails to homeowners at key touch points.
- Coordinate scheduling meetings with real estate agents for site team.
About You:
-Professional attitude and appearance, with over-the-top, friendly customer service demeanor.
-Proven work experience in a Front Office and Real Estate Transaction Coordination or similar role. Real Estate or Building Experience a plus.
-Proficiency in Microsoft Office Suite. (Excel and Outlook Required)
-Hands-on experience with office equipment (Ex. scanners/printers).
-Solid written and verbal communication skills.
-Ability to be resourceful and proactive when issues arise.
-Excellent organizational skills.
-Multitasking and time-management skills, with the ability to prioritize tasks.
-Team Player Mentality
-High school degree required;

Business Unit -