What are the responsibilities and job description for the Office Administrator position at 3BG Supply Co.?
The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities
- Provide administrative support to leadership, including scheduling meetings, preparing reports, and assisting with office-related needs. Retrieve, distribute, and scan mail; oversee office and kitchen supply inventory and cleanliness.
- Order and set up new hire equipment and workspaces.
- Assist with basic IT troubleshooting and act as the main contact for the cleaning company and office maintenance needs.
- Plan and execute company events, including Lunch & Learns and vendor meetings, managing scheduling and food orders.
- Coordinate onsite visitors, interviews, and employee travel arrangements.
- Maintain accurate records of company assets, track office expenses, and ensure purchases align with budget guidelines.
- Identify inefficiencies in office operations and suggest improvements to streamline workflows.
- Oversee auto-renewals and coordinate with third-party service providers (e.g., IT support, cleaning crews, catering).
- Assist in safety protocols and emergency coordination (e.g., fire drills, first aid supplies).
- Assist with marketing content and internal communications as needed.
- Manage incoming and outgoing shipments efficiently.
Requirements
- 2 years in office administration, operations, or a related role.
- Proficiency in Google & Microsoft Office Suite, with the ability to troubleshoot basic IT issues.
- Strong verbal and written communication skills for coordinating with employees, vendors, and external visitors.
- Ability to manage multiple tasks efficiently and prioritize responsibilities.
- Proactive mindset with the ability to identify and implement solutions.
- Comfortable handling sensitive information with discretion.
- Self-starter who collaborates well across departments and takes initiative without constant direction.
- Friendly, professional demeanor when interacting with employees and external partners.
This is an in office position.
We provide benefits and support to help you rest easy and focus on things that matter. Some of our perks include:
- Unlimited PTO
- Health Insurance, 401k (with company match)
- Learning & Development Support
- Regular Company/Team Building Events
All potential employees must pass a background check.