Assistant Property Manager

The Property Management Admin supports the Property Manager with handling calls, processing invoices, managing rent collection, and facilitating communication between tenants, vendors, and the team. The role also involves maintaining organized records, assisting with vendor selection, and providing office support. The ideal candidate is detail-oriented, proactive, and able to work independently and within a team. A high school diploma is required, with property management experience and software knowledge preferred. Benefits include a competitive hourly wage, flexible hours, and opportunities for training. This entry-level role requires full-time to part-time in the office. 

Key Responsibilities

• Assist the Property Manager with calls: Answer inbound and outbound calls and address tenant, owner, and vendor inquiries.
• Financial reporting: Support preparing financial reports, including budgeting and expense tracking.
• Invoice processing: Review and process vendor invoices, ensuring accuracy and timely payment.
• Rent collection: Track and manage rent payments, send reminders, and maintain accurate records.
• Liaison between tenants, vendors, and others: Facilitate communication for maintenance, repairs, and service requests.
• Organizational systems: Help implement and maintain systems for efficient document and record management.
• Vendor selection support: Assist with sourcing and evaluating vendors for property needs.
• Office Support: Provide administrative assistance in a full-time or part-time capacity.

Qualifications

• HS Diploma or equivalent
• Property management experience preferred
• Experience with property management software (Yardi)
• Team-oriented and strong communication skills
• Ability to work independently with attention to detail
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Benefits

• $35,000- 48,000 - Depending on experience
• Flexible schedule options
• Training and mentorship provided