What are the responsibilities and job description for the Administrative Assistant - Hourly position at 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC?
Job Details
Description
Administrative Assistant/Parish Life Coordinator
I. POSITION PURPOSE
The purpose of this position is to provide administrative support for parish office and parish life operations for the San Juan Island parishes – Friday Harbor, Orcas, and Lopez in the context of the new Parish Family #1 of the Partners in the Gospel Process of the Archdiocese of Seattle. This is a 30 hour per week, Monday thru Friday, non-exempt position.
II. ESSENTIAL POSITION FUNCTIONS
- Answer phone, greet and assist visitors, prepare and process daily mail.
- Database management and coordination. Create and send communications for digital and print in English/Spanish. Includes but not limited to, email, text messages through Flocknote, weekly bulletin, flyers, financial statements, etc
- Manages and maintains the St. Francis Xavier parish calendar. Coordinates facility usage for parish ministries and approved groups.
- Manages and coordinates the transportation schedule and arrangements for clergy, includes ferry, airplane and ground transport.
- Attend staff meetings, staff retreats, and participate with committee members as assigned.
- Maintain supply inventory and reorder as needed.
- Provide admin support for Faith Formation and other parish programs.
- Maintain the filing system and retention of all records and files.
- Works closely with the PAA and accountant to process invoices, and other financial responsibilities.
- Supports PAA with the Annual Catholic Appeal, Stewardship Campaign, other fundraising campaigns, and special collections.
- Administers the Archdiocese Safe Environment Program.
- Outside of primary responsibilities, provides general and specific administrative assistance to the Pastor, Vicar, PAA, and other Parish Family staff and volunteers as needed.
- Performs other duties as assigned.
Qualifications
- Willingness and ability to support the mission of the church.
- Active member of a parish/faith community and in good standing with the Church.
- Strong verbal and written communication skills; Bilingual Spanish/English preferred.
- Demonstrated leadership ability to work with a variety of people, including multicultural communities.
- Strong organizational, critical thinking, and problem-solving skills. Able to work alone and with others.
- Proficient in Microsoft Office Suite and Google Workspace.
- Experience with a database and online giving platform is highly desirable.
- Possess emotional intelligence skills and ability to build trust with the pastor, parochial vicar, leadership team, fellow staff members, and parishioners.
- Maintains a level of confidentiality and professionalism with regards to work/church related issues.
- Desire to grow in personal faith life and enthusiasm for sharing the joy of the Gospel.
- 2 years of demonstrated experience in professional administrative work.
- Parish or Catholic ministry experience a plus.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
Salary : $20 - $22
