What are the responsibilities and job description for the Bookkeeper - Hourly position at 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC?
Job Details
Description
Mary Queen of Peace (MQP) is seeking a detail-oriented and organized Bookkeeper to provide essential financial bookkeeping services. This role is crucial in maintaining the financial health and integrity of the parish. The Bookkeeper will work under the direct supervision of the Director of Parish Operations and collaborate closely with the Pastor to manage the financial bookkeeping and reporting required by the Archdiocese of Seattle.
This is a part-time position, offering 20 hours per week with a flexible schedule. The role may expand to include additional bookkeeping responsibilities for another small church within the Parish.
KEY RESPONSIBILITIES
- Collaboration: Work with the Pastor and Director of Parish Operations to support the mission of the parish. Participate in planning, implementing, and evaluating parish goals related to the stewardship of financial resources, and serve as a professional resource to parish staff in bookkeeping.
- Financial Bookkeeping: Develop and maintain an accurate and current bookkeeping system for the parish. Manage accounts payable and receivable ledgers, and prepare and submit monthly financial statements to the Pastor, Director of Parish Operations, and Finance Council.
- Bank Account Management: Maintain all parish banking accounts by processing check requests, ensuring proper authorization for expenditures, and reconciling bank statements on a monthly basis.
- Payroll Management: Collaborate with the Director of Parish Operations to oversee biweekly staff payroll. Ensure timely submission and approval of timesheets and serve as a backup payroll approver. Prepare 1099s for contractors and stipend support labor.
- Contribution Management: Accurately account for and record all parishioner contributions. In the absence of the Director of Parish Operations, deposit all parish collections weekly.
- Volunteer Coordination: Work closely with money counters to ensure accuracy in money-counting and record-keeping. Provide support and oversight to volunteers handling these tasks.
- Benefits Review: Review the monthly Benefits (CASHWP) bill for accuracy and report any discrepancies to the Benefits Office.
- Budget Preparation: Assist in preparing the annual parish budget by providing the Pastor, Director of Parish Operations, and Finance Council with financial information, including budget allocations, year-to-date balances, and future financial projections.
- Annual Report Preparation: Contribute to the preparation of the Parish Annual Report for submission to the Archdiocese and assist in communicating the Parish's financial status to its members.
- Fundraising Support: Provide bookkeeping services for parish fundraising efforts, including the Annual Catholic Appeal, Stewardship of Treasure, and special collections.
- Professional Development: Maintain current knowledge and skills in bookkeeping by participating in Archdiocesan training, attending workshops and classes, reading relevant materials, and potentially joining local professional organizations.
Qualifications
- Experience as a bookkeeper for a non-profit and/or religious institution.
- Proficiency with Excel.
- Experience with QuickBooks and QuickBooks Online, or other similar accounting software.
- Familiarity with financial giving platforms such as WeShare and PushPay.
- Familiarity with the Archdiocese of Seattle Accounting Policies and Procedures is preferred.
- Desirable Skills:
- Exceptional Time Management: Ability to effectively prioritize tasks and manage time efficiently in a dynamic environment.
- Organizational Excellence: Strong organizational skills to manage multiple responsibilities and maintain detailed and accurate records.
- Attention to Detail: A meticulous approach to ensure accuracy in financial reporting and bookkeeping tasks.
- Numerical Proficiency: Strong aptitude with numbers, ensuring precision in financial data handling and reporting.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
Salary : $20 - $30
