Personal Assistant to the Founder

Job Summary: The Personal Assistant to the Founder plays a crucial role in providing administrative support to the Founder, ensuring efficient operation of daily tasks and responsibilities. Equipped with superior organizing skills, mature people skills, and knowledge of commonly used office and scheduling software, they are experienced in keeping and managing appointment calendars and assisting with travel arrangements. By fostering a culture of continuous improvement and anticipating the requirements of the office and its staff they are prepared to deal with unexpected situations as they arise.

Job Responsibilities:

• Efficiently run various errands as requested, such as banking transactions, dry cleaning drop–off and pick-up, and other miscellaneous errands
• Manage personal bill payments
• Carry out all delegated tasks within agreed upon time frames
• Organize and manage the secure storage of paperwork, documents, and computer-based information
• Liaise and coordinate with key business stakeholders and their assistants
• Support budgeting and bookkeeping procedures
• Coordinate with and assist team members and management
• Schedule appointments
• Conduct basic expense management
• Promote a high-performance culture and foster an environment of continuous learning and improvement.

Attributes

Critical - Must have these to maintain the organization's culture and values

• Accountability
• Integrity
• Discernment
• Caring

Essential - Must have these to behave at the standard required of this role

• Authenticity
• Selflessness
• Emotional Intelligence
• Patience
• Collaborative
• Discipline (Inner/Outer)
• Humility
• Adaptability
• Conscientiousness
• Perseverance
• Curiosity
• Open Mindedness
• Compartmentalization
• Self Efficacy
• Situational Awareness
• Tenacity

Enhancing - Should have these to behave at the standard required or higher for this role

• Creativity
• Empathy
• Innovativeness
• Generosity
• Learnability
• Optimism
• Persistence
• Compassion
• Confidence
• Task Switching

Skills

Essential - Must have these to perform the requirements of this role

• Organizational Skills: Essential for managing office operations, appointment calendars, travel arrangements, and paperwork efficiently.
• Communication Skills: Strong verbal and written communication skills are crucial for handling inquiries, coordinating with various stakeholders, and distributing correspondence.
• Time Management: The ability to prioritize tasks and complete them within agreed-upon time frames is important for maintaining office efficiency.
• Scheduling Software Proficiency: Knowledge of commonly used office and scheduling software to manage appointments and coordinate office activities.
• Interpersonal Skills: Mature people skills are essential for liaising with clients, suppliers, employees, and contractors, as well as assisting visiting staff and external stakeholders.
• Problem Solving: The ability to anticipate and handle unexpected situations as they arise is crucial for ensuring smooth office operations.
• Data Management: Skills for secure storage, sorting, and recording of paperwork, documents, and computer-based information.
• Expense Management: Proficiency in basic expense management, which may involve budgeting and bookkeeping procedures.
• Errand Coordination: Skill in facilitating or coordinating office-related errands.
• High-Performance Culture: The ability to promote a high-performance culture within the office and foster an environment of continuous learning and improvement.
• Problem Solving: The capability to address issues and unexpected situations effectively and proactively.
• Teamwork: The capacity to coordinate and collaborate with team members and management to achieve common goals.
• Flexibility: The willingness to adapt to changing circumstances and handle a variety of tasks as they arise.
• Confidentiality: Discretion and the ability to handle sensitive information in a confidential manner.

Experience

Essential - Must have to perform the requirements of this role

• Administrative Support: Experience in providing administrative support, including coordinating with team members and management.
• Client and Stakeholder Interaction: Experience in communicating with clients, suppliers, and key business stakeholders, including managing appointments and travel arrangements.
• Tech Proficiency: Proficiency in using various office software and tools, including those for scheduling, document management, and communication. Specifically Microsoft Office and Google Suite.
• 2 years of experience as a Personal Assistant or similar role

Working Hours: 40 hours per week for a full-time role, per company norms

Job Type: Full-time

Salary: $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000