Accounts Payable Specialist - Denver

Description

Accounts Payable Specialist

8G Solutions is a rapidly growing full-service glazing contractor looking to add top talent to its ranks. We are seeking skilled, highly motivated, detail-conscious professionals that share our values and work well in a culture of integrity, honesty, effective communication, career development, continuous training, and giving to the outside community.

The Accounts Payable Specialist will report directly to the CFO and will be responsible for managing all aspects of the accounts payable (AP) process with precision and efficiency. This role is pivotal in ensuring timely and accurate processing of invoices, maintaining vendor relationships, and supporting the financial health of the organization through diligent reporting and compliance.

At 8G Solutions, we demonstrate a culture of inclusion for all employees that respects their individual strengths, views, and experiences, and we’re looking for individuals who share those values. We believe that our difference allows us to be a better and stronger team – one that encourages growth, builds a welcoming culture, and produces better business results.

Role and Responsibilities:

The Accounts Payable Specialist will be responsible for all aspects of the AP process including but not limited to:

• Accurately reviews, verifies coding, and inputs A/P invoices of 200-400 per month against purchase orders and non-PO items (SG&A).
• Maintains high level of organization for AP email accounts.
• Monitors invoice approvers to ensure timely processing of invoices. Elevates issues to CFO.
• Reconciles vendor statements in excel, research, and corrects discrepancies. Posts adjustment as necessary. Involves CFO as necessary.
• Responds to internal and external customer requests within a timely manner.
• Ensure highest level of accuracy for AP aging reports for aging characteristics, dollar values and completeness of balances. Weekly reporting to CEO and CFO.
• Coordinates with operations for disbursement priorities and upcoming obligations on a weekly basis. Reports disbursements to operations weekly.
• Proposes weekly distribution amounts for ACH payments to CFO and CEO.
• Understanding of cash functions related to AP such as NACHA import files, limited positive pay and comfortable with banking interfaces.
• Administrator of Purchase card program(divvy) for compliance by users, coding of transactions and vendor payments through program where available.
• Post monthly activity of purchase card program and reconciles liability monthly.
• Downloads, pays, and posts monthly recurring invoices for utilities, insurance, and other SG&A items.
• Assists in month end closing including reclassification journal entries.
• Obtains W9’s and ACH documents for new vendor set up and maintenance of vendor changes.
• 1099 maintenance and issuance of 1099’s.
• Completes credit applications.
• Weekly reconciliation of cash disbursements per bank and GL.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Assist with sales tax exemptions related to vendor invoicing and responds to exemption certificates requests.
• Other related duties as assigned.

Qualifications

Requirements:

• Process improvement: Challenges status quo of AP processes to increase accuracy, timeliness, and efficiency. Generates ideas and involves CFO for process improvement or cost savings. 
• Identifies and elevates issues to CFO.
• Process ownership of accounts payable. This role is expected to work independently for the completion of responsibilities with regular status communications, involvement of CFO when needed, manage workload and proactively communicate concerns.
• Proficient with Microsoft Office Suite, with strong Excel skills required. Excel will be heavily utilized for vendor reconciliation which may require limited pivot table use, Lookup function (X,H,Z), data conversions(etc, value) and other formulas.
• Basic understanding of Construction accounting including Job costing (job codes, cost codes, cost categories).
• Foundations experience highly preferred.
• Basic level of understanding of debits and credits related to AP.
• Minimum 5 years of experience in accounting or bookkeeping.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to maintain confidential and meticulous records.
• Ability to work in office Monday – Friday.
• High school diploma or equivalent required.  College degree in Business or Accounting preferred.

Salary : $60,000 - $70,000