What are the responsibilities and job description for the Administrative Assistant position at A Hiring Company?
MVP Holdings is a privately owned energy logistics company headquartered in Wichita, KS. MVP and its subsidiaries provide gathering, transportation, processing, storage, distribution, marketing and other midstream services to independent oil and natural gas producers, refiners of petroleum and products and other market participants located throughout the United states.
We are currently looking for an Administrative Assistant for our Healdton, OK facility. This position will provide clerical support to others in the office to help maintain an efficient office environment. Our ideal candidate is someone who has strong organization and communication skills and has a proactive, detailed approach.
Essential Functions
• Greet guests in a warm and friendly manner, while offering beverage and directing to appropriate location.
• Direct inquiries from the public and customers to the appropriate department.
• Answer phones, relay messages, and transfer calls and voicemails to appropriate staff.
• Assist in acquiring vehicle tags.
• Receive, sort, and distribute incoming mail and faxes.
• Schedule travel arrangements and book reservations as needed.
• Assist Oklahoma Integrity group by printing documents and digitizing completed job books.
• Filing and responding to air patrol and other DOT reports for audit purposes.
• Assist in the end of the month gain/loss program and enter Oklahoma crude tickets.
• Keep track of office supply inventory and order as needed.
• Keep company breakroom and supply room stocked, organized, and cleaned.
• Keep front desk, reception area, and conference room clean and organized.
• Arrange backup coverage with supervisor when completing other tasks not located at the front desk.
Knowledge, Skills, Abilities
• Intermediate knowledge of Microsoft office, including Excel, Word, and Outlook.
• Advanced knowledge of phones, office machines, including copier, scanner, fax, and printer.
• Basic knowledge of the internet.
• Strong attention to detail and ability to process work with accuracy.
• Basic math skills (addition, subtraction, multiplication, division)
• Intermediate verbal and written communication skills.
• Able to work effectively in a team environment.
• Ability to identify what needs to be done and take action without being asked.
• Able to perform multiple tasks simultaneously.
• Able to work a flexible schedule as needed.
• Able to organize and prioritize numerous tasks and complete them under time constraints.
• Able to maintain and process confidential information discretely.
• Maintain a polished professional appearance and demeanor.
