What are the responsibilities and job description for the Accounts Receivable Specialist position at A&K Railroad Materials, Inc.?
Description
A&K Railroad Materials is a leading supplier of new and used railroad track materials. A&K has sales offices and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of new, relay, and reconditioned rail and track materials across North America. Our mission is to discover and develop innovative solutions that promote lasting railway infrastructure.
The Accounts Receivable Specialist will support the accounting department by recording incoming payments, maintaining accurate customer accounts, initiating contact with customers on outstanding invoices to reduce past due and bad debt exposure, providing excellent customer service, supporting other accounting functions as needed, and participating in special projects to help drive improvement. The Associate may interact with his or her supervisor several times a week to receive guidance and feedback.
Essential Job Duties And Responsibilities
RELATED COMPETENCIES
A&K Railroad Materials is a leading supplier of new and used railroad track materials. A&K has sales offices and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of new, relay, and reconditioned rail and track materials across North America. Our mission is to discover and develop innovative solutions that promote lasting railway infrastructure.
The Accounts Receivable Specialist will support the accounting department by recording incoming payments, maintaining accurate customer accounts, initiating contact with customers on outstanding invoices to reduce past due and bad debt exposure, providing excellent customer service, supporting other accounting functions as needed, and participating in special projects to help drive improvement. The Associate may interact with his or her supervisor several times a week to receive guidance and feedback.
Essential Job Duties And Responsibilities
- Receive, process, and record incoming payments to the company and its affiliates
- Ensure payments are properly posted to customer accounts and research short pays, over payments, and related adjustments
- Perform reviews of cash sales and related reporting
- Reconcile international billings
- Identify test reports and assignments to rail cars
- Document dates on contractor reference sheets for lien notices
- Run credit reports and maintain customer files as requested
- Complete credit references assigned by Credit Manager
- Assist with approving Sales Orders in the system
- Provide assistance to other accounting teams during month-end
- Generate monthly reporting as needed
- Collect mail from PO Box as needed
- Participate in special projects as required
RELATED COMPETENCIES
- Communication – Listens actively and can convey information and ideas through a variety of media to different individuals and levels within the organization; delivers information in a manner that is clear, timely, and diplomatic.
- Attention to Detail – Ensures work information is complete and accurate; pays close attention to detail and can master self-review of work before submitting to reporting manager for review.
- Managing Time and Work – Manages time and resources effectively to ensure that work is completed efficiently; uses judgement in reorganizing priorities and seeks guidance when necessary.
- Problem Solving – Identifies transactional errors, conducts research to determine the cause, and presents logical solutions.
- Associates degree in an accredited Accounting or Finance program
- At least 2 years of accounts receivable / collections experience required
- Experience working with Microsoft 365 products e.g. Excel, Word, Outlook
- Experience with accounting software. Dynamics 365 a plus.
- Ability to work cooperatively and collaboratively with others; conducts working relationships in a manner that is respectful to others and acceptable to the organization.
- Ability to work under demanding time constraints and deadlines.
- Possess the learning capacity to receive and apply cross-functional training; willingness to assist other functions and work groups as needed so the department achieves or exceeds its overall business objectives.
- Proficient ability to manage emotionally charged disagreements through consensus building, relationship management, and the formation and presentation of logical, data-based arguments.
- Ability to effectively and accurately enter, retrieve, analyze, recognize discrepancies, organize, and report electronic financial data.
- Ability to communicate effectively using written and verbal English with management and co-workers, including the ability to deliver presentations as needed to small groups within the organization.
- Proficient project planning skills, including the ability to organize, prioritize and control job responsibilities to meet deadlines in an environment with overlapping and potentially conflicting priorities.
- Ability to assertively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Demonstrated capacity for gathering and scrutinizing data to identify issues, opportunities, patterns, and sustainable business solutions.
- Intermediate knowledge of Excel, Outlook, and Word.
- Ability to comprehend and adhere to all A&K Railroad Materials Inc policies, including those related to scheduling and attendance, confidentiality, conflict of interest, honesty, and ethical conduct.
