Project Administrator

The Project Administrator plans, organizes and schedules all project administrative activities, from beginning to completion. The top priorities of the Project Administrator are:

• Ensure that all plan drawings, specifications, addendum, revisions and other documents are provided to all bidders, subcontractors, project managers and superintendents in a timely fashion
• Ensure that all contracts, change orders and addendum are complete, processed timely and distributed as necessary
• Update the Project Manager and leadership team of any risks or outstanding items that need to be addressed
• Support Project Managers and Superintendents and maintains timely reports and files
• Prepare subcontracts and purchase orders, change orders, orders insurance and bonds, processes submittals/shop drawings/ASIs/RFIs, gathers and organizes project close out documents
• Ensure all project documents are processed and received accurately, efficiently and with quality standards
• Has a strong work ethic and a “can do” attitude. Works with energy, enthusiasm and a sense of urgency. Is a leader offering valuable solutions and bringing value to every action and is a proactive problem solver. Communicates respectfully, clearly and openly.
• The Project Administrator demonstrates the integrity and moral fortitude to not violate Huber Industries’ core values, by using sound engineering judgment, following building codes and abiding by the laws of the United States, the States and Cities in which the company does business. When asked for a judgment call, he/she will always ask, “is this ethically appropriate.”
• When called upon, assist with generating new business relationships
• Excellent grasp of the management of multiple responsibilities in a fast-paced environment and outstanding memory and retention capabilities

RELATIONSHIPS

• Reports to the Executive Vice President
• Held accountable to the Project Manager for which they are assigned
• Interacts with all field employees, architects, owners, trade partners, and other staff as necessary

MINIMUM SKILLS AND QUALIFICATIONS

• Associate’s degree in Project Management, Construction, or a related field; additional industry experience may substitute for degree requirement
• Minimum of 2 years of construction industry project administration in a fast-paced environment preferred
• Demonstrates good judgement and able to have a working relationship with managers and other employees and able to tactfully handle difficult situations, make the best use of time during the workday and recognizes and deals with priorities
• Proficient in software such as project management software, Excel, and Word, among others
• Valid driver’s license
• Demonstrates good leadership and communications skills. Able to work independently and set priorities.

PHYSICAL DEMANDS/CONDITIONS REQUIREMENTS

• Ability to work additional hours as necessary
• Ability to travel to job sites as necessary
• Physical ability to make presentations and participate in meetings both on the construction site and in an office setting
• Ability to lift and/or move up to 25 pounds, drive a vehicle, and ability to sit in a constricted space for several hours at a time
• Ability to see, hear and speak. Specific abilities include close, distance, color, peripheral and depth vision.