What are the responsibilities and job description for the Accounts Receivable Specialist position at A P Ventures, LLC?
Title: Accounts Receivable Specialist
Location: Remote
Company Background
A P Ventures, LLC (APV) is an innovative Woman-Owned Small Business (WOSB) providing services to Government customers at the federal and state levels in three key focus areas: High-End IT Consulting, Emerging Technology and Training Solutions, and Human Capital Services. Established in 2007, APV has completed 70 prime contracts and currently oversees 25 task orders, consistently achieving high client satisfaction, CPARS, and customer accolades. Our success is fueled by our skilled and motivated workforce, reflected in our impressive employee retention rate exceeding 90%. APV has a wide portfolio of contracts and “Best-in-Class” contract vehicles, including GSA MAS, OASIS Small Business, and 8(A) Pool 1, CIO-SP3 SB & 8(a) across all functional areas, HCaTS, and several other industry-specific BPA and IDIQs.
APV is a mature company dedicated to quality and exceptional delivery to meet its clients’ missions. We understand personnel are an essential part of this. We hire the best and take care of the people who come to work for us. We continue to maintain employee satisfaction and have a high retention rate, well above the industry average for our small business peers. We do this through our corporate practice that emphasizes on employee satisfaction through the three “C’s” – Culture, Compensation, and Career Development.
Role:
The Accounts Receivable Specialist is responsible for managing all aspects of the company's accounts receivable function, including invoicing, collections, and cash application. This role requires a highly motivated and results-oriented individual with excellent communication and customer service skills, strong analytical abilities, and a high level of attention to detail.
Duties:
The Accounts Receivable Specialist will:
- Invoicing & Billing:
- Handle all contract invoicing (Create invoices in Unanet and upload in IPP Collector and WAWF government billing portals).
- Book all company travel (Direct Client/APV and bill back travel to gov).
- Enter all Vendor/Subcontractor invoices (Track spend if needed).
- Contract Management:
- Monitor burn for all T&M contracts and initiate more funds with contracts dept if needed.
- Handle all project/financial setup of contracts in Unanet.
- Manage all GWAC/IDIQs in GSA (Assist (upload all new contracts/manage adding all invoices to CPRM/Manage all CAF Payments) (STARS3 monthly and all others quarterly).
- Updates to contracts past performance sheet for all new contracts/mods.
- Collections & Cash Application:
- Monitor accounts receivable aging reports and identify overdue accounts.
- Contact customers to follow up on overdue payments and resolve any outstanding issues.
- Process customer payments, including checks, credit card payments, and electronic funds transfers.
- Reconcile customer accounts and apply payments accurately.
- Research and resolve customer billing inquiries and disputes.
- Reporting & Analysis:
- Prepare and issue customer invoices accurately and timely.
- Prepare and analyze monthly accounts receivable reports.
- Assist the Program Manager with monthly reports.
- Other Responsibilities:
- Credit card expense management in Unanet (includes tying each receipt to every charge on cc and uploading in Unanet).
- Handle all mantis procurement requests/closure/updates to UKG.
- Make Check deposits as needed/upload in Unanet.
- Manage all GWAC Audits (MAS/OASIS/HCaTS).
- Assist with payroll.
- All other duties assigned.
Education:
- High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or Finance preferred.
Required Skills:
- Minimum of 2 years of experience in accounts receivable.
- Experience with government contracting and billing (e.g., FAR, DFARS).
- Proficiency in Microsoft Office Suite (Excel, Word).
- Experience with ERP systems (e.g., Unanet).
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
About A P Ventures
A P Ventures is an Equal Employment Opportunity employer. All qualified applicants are considered without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status. Minorities/Females/Veterans/Disability candidates are encouraged to apply. Qualified military veterans are encouraged to apply.
