What are the responsibilities and job description for the Executive Administrative Assistant position at A-V Services, Inc.?
A-V Services, Inc. is seeking a dynamic and highly organized Executive Administrative Assistant to provide high-level support to our Executive Director and multiple senior managers across various business functions. This role requires a proactive and creative thinker who can capture a leader’s vision and translate it into compelling executive-level presentations, support decision-making with data-driven insights, and navigate complex corporate structures with ease.
Objectives:
- Serve as a trusted partner to the Executive Director and leadership team, managing administrative tasks with professionalism and discretion
- Develop and design impactful, executive-level PowerPoint presentations that align with strategic goals.
- Analyze data visualizations in Tableau to extract key insights for leadership decision-making (not a data analyst role but data fluency is essential)
- Coordinate cross-functional initiatives, track key action items, and ensure follow-through on critical business priorities
- Support the management of SharePoint resources and company-wide communication materials.
- Present a professional image and adhere to business policies
Role and Responsibilities:
- Design polished, executive-level PowerPoint presentations
- Summarize complex data into easy-to-understand charts and visuals
- Collaborate with teams to align presentations with organizational goals
- Work with management team to create a prioritized list of needs for each business segment
- Effectively use data to create models that depict trends in the services
- Maintain organized documentation, reports, and executive correspondence, ensuring efficiency and confidentiality
- Outlining and documenting process operations
- Maintaining process documentation library and providing support metrics data
- Manage calendars, schedule meetings, and prepare detailed agendas and minutes
- Coordinate and organize deliverables with internal stakeholders
Job Qualifications
- 3 years of experience in an executive administrative role or similar capacity supporting senior leadership
- Expert in Microsoft PowerPoint and Excel (pivot tables, VLOOKUP, formulas) with advanced proficiency in all Microsoft Office Suite applications
- Digital graphics design experience preferred
- Proven experience creating executive-level presentations and reports
- Exceptional attention to detail, communication, and organizational skills
- Ability to maintain confidentiality regarding sensitive information
- Capability to quickly adjust to changing priorities and situations
- Familiarity with data visualization tools is a plus
- Strong skills in interpreting data, identifying trends, and creating actionable reports
Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays.
A-V Services Inc. provided the following inclusive hiring information:
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well.
We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.
