Accounts Payable Specialist

Job Title: Account Payable Specialist

Designated Hourly Pay: TBT

Work Hours : 8:00a.m.-4:30p.m. Monday-Friday

(1/2) hour lunch

(2) 15 minute breaks

Employee Benefit: (7) Paid Holidays as listed: New Year’s Day, Memorial Day, 4th of July, Labor Day, Veteran’s Day, Thanksgiving Day, Christmas Day

(10) PTO (Paid Time Off) days to be used at employee’s discretion upon completing their probation period.

Health Benefit

Primary Job Function: Responsible for maintaining accurate and precise accounts payable functions and processes

Reports To: Owners/Office Manager

Essential Functions:

• General responsibility for all accounts payable
• Involved in all aspects of the accounts payable process
• Enter, Maintain, Reconcile all CC and Fuel Cards electronically
• Maintain and reconcile purchase order log system within operating company
• Collate vendor invoices with statements and enter all purchases/itemized inventory invoices in to accounting system
• Maintain taxable sales and non-taxable projects for accurate invoice or payables to be entered, reconciled, and paid upon account terms
• Answer phones, prepare work orders, take messages, follow-thru on all communications regarding customers and transactions with company
• Professionally manage and communicate all inquiries with vendors through email, phone, etc...to represent A & W and related entities to the highest professional regard
• Multiple Company Transactions and Reconciliations (Managing and operating QuickBooks for multiple companies under main operating company)
• Fleet Logs: maintenance logs, DOT requirements, title/registrations, annual licenses, insurance,
• Process payments against Accounts Payable and Notes Payable maintaining a good credit standing
• Set-up establish new vendor accounts, terms, and execute credit application(s) as needed
• Run weekly payment / check runs
• Create, audit, and maintain all vendor accounts
• Prepare letters, marketing, and spreadsheets as required/requested
• Maintain and execute all company digital devices
• Provide monthly and weekly reports to Management as requested.
• Assist or create correspondence to vendors and customers as requested
• Create sales reports weekly and at month’s end as directed
• Maintain Digital Filing System/Shared Data Folder
• Request, enter, and maintain accounting credits
• Other duties as assigned or reorganized

Characteristics & Abilities vital to this position:

. Self-starter with strong work ethic

. High level of integrity and maturity

. Maintains a positive attitude that inspires others

. Ability to work under pressure and meet critical deadlines

. Leadership qualities

. Ability to work hours as required

. Personable team player

. Accurate and focused attention to detail

. Growth oriented with constant improvement mentality

. Organized, ability to always handle multiple tasks

. Good listener with excellent verbal & written communication skills

. Proficiency in accounting software, Excel, and Word

. Accounting experience and working knowledge of accounts payables/receivables

. Construction experience is preferred

. Knowledge of QuickBooks or Foundation software

Job Type: Full-time

Pay: $33,280.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Murphysboro, IL 62966: Relocate before starting work (Required)

Work Location: In person

Salary : $33,280 - $62,000