What are the responsibilities and job description for the Administrative Assistant position at ABM US?
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management
Essential Functions:
- Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
- Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
- Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members.
- Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
- Support special projects and assistance various departments as needed.
Qualifications:
- High School Diploma or equivalent required
- Minimum of 1 year of administrative or office experience.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workload effectively.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
