What are the responsibilities and job description for the Accounts Payable Specialist position at Abode Family?
Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking an Accounts Payable Specialist for our programs in Alameda County.
About The Role: The Accounts Payable position ensures the accurate and timely processing of disbursements, either through checks or electronic means, in an efficient, timely, and accurate manner. This position will be responsible for processing invoices using Intacct and Wells Fargo’s Purchase Card. This position will engage with multiple business partners and requires the ability to support and balance changing needs and priorities.
The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.
Our Benefits & Perks:
- $31.73 - $36.54 per hour
- 100% paid health, vision, and dental options
- 19 PTO days & 12 Holidays per year
- Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
- 3% retirement match/contribution
- Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
- Dynamic, mission-driven culture and supportive leadership. We support you in supporting others
How You Make An Impact:
- Assist in maintaining accounting records as required per company policy and required for GAAP and control purposes (documentation, approvals, etc.)
- Work closely with other departments and external customers to resolve billing related issues, including balance disputes and delinquencies, while exceeding client service expectations.
- Sync POs into accounting system and process payments.
- Obtain proper approval of invoices per Company's policies and procedures (Maintain AP Approval Matrix)
- Enter, code, and pay non-PO vendor invoices with the appropriate GL account and department information.
- Prepare monthly check run for rent check assistance.
- Initiate payment runs including ACH and Checks
- Upload Positive Pay information daily.
- Collect new vendor W-9s and administration of year-end 1099’s reporting and filing.
- Review monthly AP aging reports.
- Assist in ad hoc projects as required by management.
- Other duties as assigned.
How You Meet Qualifications:
- Associate degree in accounting, finance, or business administration or equivalent experience.
- 3-5 years of experience doing full cycle accounts payable.
Competencies:
- Excellent verbal & written communication, organizational, and time management skills.
- Strong analytical and problem-solving skills with meticulous attention to detail.
- Ability to work well independently and collaboratively with teams.
- High degree of accuracy, attention to detail and confidentiality.
- Knowledge of applicable accounts payable / general ledger systems and procedures, and chart of accounts.
- Knowledge of accounting principles, documentation skills, research and resolution skills, and data analysis skills.
- Proficiency in Microsoft Office programs, systems, and platforms.
- Ability to learn and use required mobile devices and business-related applications.
- Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts.
Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.
Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace.
Salary : $32 - $37
