What are the responsibilities and job description for the Director of Registrar position at Academy of Art University?
Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you.
This is a hybrid opportunity in San Francisco, CA.
Responsibilities include:
- Ensure adherence to applicable state and federal regulations by maintaining knowledge of the requirements and by performing routine process and procedure audits.
- Oversee the development and maintenance of department staff training, resources and support materials to ensure they are comprehensive and accurate.
- Implement changes to staffing, resources, processes, and procedures as necessary and approved by the EVP of Financial Aid & Compliance and/or President.
- Ensure student support and interdepartmental processes and procedures are effective, transparent, and customer-focused; and that they leverage technology when possible.
- Analyze and report on productivity, customer service levels and trends, and provide recommendations to the EVP of Financial Aid & Compliance to ensure efficiency and effectiveness of the department.
- Proactively seek out industry-related reports, trends, and best practices in order to ensure the department keeps pace with industry changes and technology.
- Oversee all external requests for data to ensure the information provided is complete, accurate and compliant.
- Manage department resources and budget to ensure appropriate allocations.
- Schedule and maintain Office of the Registrar Academic Calendar in coordination with Student Services and Curriculum departments.
- Represent department and university in accreditation and Department of Education site visits.
- Provide student academic records to HR in conjunction with subpoenaed requests.
- Oversee ongoing degree evaluation/audit processes, final grade posting and academic standings processes as well as all degree awarding.
- Adjust PeopleSoft educational data (e.g. term activation, effective dating) for financial aid and other departments.
- Set up new programs in PeopleSoft for continuing students as necessary (e.g. AA to BFA).
- Maintain all Enrollment Agreement setup and updates.
- Oversee transactional workflow and paperwork including: Cal Grant GPA verifications, subpoena requests, grade changes, requests for incompletes, waivers, transfer forms, class and program reinstatements, retro add/drops, grievance letters, attendance corrections, plagiarism notices on transcripts.
- Review and approve attendance corrections, incompletes and graduate transfer credit requests.
- Serve as IT liaison in conjunction with report requests, management support and initiative.
- Coordinate Cal Grant queries, staff oversight/workflow planning and reporting.
- Oversee transcript collections, assignment and release of service indicators.
- Oversee all batch run control processes for check-list code assignments.
- Oversee initiative to provide improved customer service/student experience.
- Serve on Commencement Committee and Athletics NCAA Compliance Committee.
- Perform other duties as assigned by EVP, Financial and Compliance and President.
Compensation:
$70,000 - $100,000 annually
Based on experience and Location
Benefits:
About Us
Academy of Art University, established in 1929 by Richard S. Stephens, transforms aspiring students into professional artists and designers. For three generations, the Stephens family has been devoted to the development of aspiring artists and has held the fundamental belief that with proper instruction, hard work and dedication, students can learn the skills necessary to become artistic professionals.
Salary : $70,000 - $100,000
