What are the responsibilities and job description for the Administrative Assistant position at Acadian Medical Center?
1. Organize and manage the day-to-day activities of the Administrative Office to ensure efficient and effective office operations.
2. Order and maintain supplies; organize and establish filing and record-keeping system, open, sort, and route administrative department mail.
3. Log agency utilization and other/ rectifies invoices prior to submitting to the CFO.
4. Schedule appointments, screens visitors, employees, and answers telephone calls taking messages and/or routing them appropriately.
5. Responsible for expense report processing.
6. Accounting duties as assigned, processing deposits and collections from physician office and makes deposits to bank.
7. Maintains on-call and/or master calendar for Administrative conference room.
8. Compose memos, letters or other materials via computer, enters data, proof reads typed documents for accuracy and completeness.
9. Responsible for the management of all contracts through Medi-tract to include proper forms are obtained, submitted, and timely follow-up for new and renewal contracts.
10. Runs reports or keeps tickler file of when contracts expire, notifying appropriate person(s) timely.
- Coordinate arrangements, meetings and/or conferences as assigned.
12. Alert managers about cancelations or new meetings.
13. Handle information request
14. Manage spreadsheets efficiently and accurately.
15. Greet and receive visitors in a professional, friendly manner.
16. Coordinates office management activities.
17. Determine matters of top priority and handle accordingly.
18. Prepare agenda for meetings and minutes for meetings.
19. Coordinate travel arrangements, prepares itineraries, prepares, complies and maintain travel vouchers and records.
20. Any other duties assigned as needed to help drive our Mission and abide by our organizations values.
