Office Administrator

Are you an Office Administrator looking to join one of the top companies in the Manufacturing industry?

Are you looking to further your career and grow?

Do you have experience in office administration?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work on-site with our client in Jacksonville, FL. Interested?

Here's what you'd do:

• The Office Administrator is responsible for ensuring an office's smooth and efficient operation.
• This role involves providing administrative support, handling clerical tasks, maintaining office supplies, managing communications, and ensuring the office environment is organized and well-maintained.
• Oversee daily office functions and ensure smooth operations.
• Maintain office supplies inventory and reorder when necessary.
• Coordinate office maintenance, cleanliness, and organization.
• Supervise office equipment and ensure it is in working condition.
• Answer and direct phone calls, take messages and respond to inquiries.
• Manage office correspondence, including emails, letters, and faxes.
• Schedule and coordinate meetings, appointments, and events.
• Prepare and organize documents, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Assist staff with administrative tasks as needed.
• Manage calendars, meetings, and travel arrangements for senior staff or team members.
• Handle incoming and outgoing mail and deliveries.
• Assist with onboarding new employees, including setting up workstations and orientation materials.
• Assist with office budgeting, expense tracking, and invoice processing.
• Ensure timely payment of office bills and services.
• Maintain records of office-related expenses and receipts.
• Greet and assist visitors, clients, and vendors.
• Coordinate conference room bookings and setups for meetings.

Here's what you'll get:

Pay: $21/hr.

Hours: 20 hours/week (1st Shift).

Length: Temp (12 Months).

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider—we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum of 2 years experience in office administration.
• Minimum of 2 years experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Bachelor's Degree in Business Administration.
• Experience with office management software.
• Good organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Good attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Friendly and professional demeanor.
• Basic knowledge of accounting or bookkeeping.
• Knowledge of office safety procedures.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.
• Occasional travel for office-related errands or events (if applicable).