What are the responsibilities and job description for the Senior Executive Assistant position at Acara Solutions?
One of Acara Solutions clients in the Cancer Research Field is looking for a Senior Executive Assistant to join their team!Location : 100% remoteDuration : 3 to 6 monthsPay Rate : $37-41 / HR The Senior Executive Assistant will provide confidential executive support to the SVP, Chief Diversity Officer. Manages office operations, coordinates with teams, volunteers, and board members, and serves as a liaison for administrative matters. Handles records, travel, meetings, documents, calendars, reports, and special projects.-Manages office records, scanning, filing, and ensuring compliance with Records Management policies.-Coordinates SVP's travel via Concur, research options, prepares itineraries, and resolves travel issues.-Oversees T&E submissions, PCard transactions, and expense reporting, ensuring policy compliance.-Ensures timely eTime and STAR submissions, liaising with Talent Strategy as needed.-Manages mail, email, thank-you messages, and correspondence efficiently.-Organizes meetings, securing venues, AV, materials, and distributing minutes.-Maintains SVP's calendar, schedules meetings, and coordinates with key stakeholders.-Prepares SVP for meetings, develops content, and acts as liaison with leadership and external partners.-Leads special projects, department events, and initiatives.-Pulls reports, tracks department data, and ensures accuracy.-Manages office supplies, mail distribution, and facility coordination.-Supports Talent Strategy by onboarding employees, handling equipment, and mentoring staff.-Oversees general office operations, including storage, invoices, and event logistics.-Maintains office email groups and profile information.Required Skills / Qualifications : Bachelor's degree or a combination of education and work experience Minimum of 5 years progressive experience supporting an executive is requiredPreferred Skills / Qualifications : Non-profit experience is preferredAleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
Salary : $37 - $41
