Executive Assistant

We are seeking a skilled Executive Assistant to provide high-level administrative assistance to the CIO of a large mining company. The successful candidate will engage in reporting, presentations, phone calls, and conferences.

After reviewing the below information, if this sounds like a fit, we invite you to apply to have your resume reviewed by a recruiter.

About the Role:

• Full time opportunity w/ comprehensive benefits
• Flexible hybrid schedule (dependent on the CIO - could be once/month or twice/week)
• Office location: Downtown Phoenix, AZ
• Must be local to Phoenix, AZ

Key Responsibilities:

• Provide high-level administrative and secretarial support to CIO.
• Relieve supervisors of various administrative tasks, allowing for more focus on strategic operations.
• Compose and prepare written documents, including presentations, memoranda, letters, and reports.
• Compile statistical data and generate complex financial and operational reports.
• Manage and maintain complex, often confidential files, databases, records, and schedules.
• Answer phone calls, providing information to internal and external customers and the general public.
• Develop and maintain operating policies, procedures, and practices; interpret and apply established policies to resolve issues.
• Handle incoming email, directing responses or forwarding to supervisors as necessary.
• Make travel and lodging arrangements; prepare, submit, and coordinate travel and expense reports.
• Organize and arrange logistics for meetings and conferences, including venue booking, preparing agendas, and managing minutes.
• Attend meetings with or as a representative of the supervisor when needed.

Qualifications:

• 5 years of administrative or secretarial experience in a large, enterprise environment.
• Bachelor’s Degree.
• Demonstrated ability to navigate and manage complex workflows and processes within a large enterprise.
• Strong organizational and strategic thinking skills to improve efficiency and support operational objectives.
• Proficiency in Office 365, SAP Concur, and SharePoint.