What are the responsibilities and job description for the Accounts Payable Specialist position at Accounting Now?
Accounting Now seeks a meticulous and organized Part-time Accounts Payable Specialist to join its finance team. The successful candidate will be responsible for processing invoices, managing vendor relationships, and ensuring timely and accurate payments.
The ideal candidate will possess strong attention to detail, effective communication skills, and a commitment to maintaining accurate financial records.
Key responsibilities include:
- Processing and coding incoming invoices in accordance with company policies and procedures.
- Verifying and reconciling discrepancies between purchase orders, invoices, and receipts.
- Ensuring that all vendor payments are processed promptly and accurately.
- Reviewing and reconciling vendor statements to ensure that accounts are up-to-date.
- Maintaining and updating vendor records, including contact details and payment terms.
- Preparing and processing payment runs via check, bank transfer, or other methods as needed.
- Assisting in month-end and year-end closing activities, including accruals and reconciliations.
- Handling inquiries from vendors and resolving issues in a timely and professional manner.
- Monitoring accounts for overdue payments and initiating follow-up communication.
- Ensuring compliance with internal controls and financial policies.
The successful candidate will also possess proficiency in accounting software and Microsoft Office Suite, particularly Excel. Experience in accounts payable or a related finance role is preferred.
