What are the responsibilities and job description for the Office Clerk position at Accounting Plus Inc?
About Us:
Accounting Plus is a growing accounting and consulting firm dedicated to helping businesses and individuals with bookkeeping, payroll, and tax services. We are seeking a motivated and detail-oriented Office Clerk to join our team and support our daily administrative operations.
Key Responsibilities:
- Communication Management: Answer phone calls, direct calls to appropriate staff, take messages, and greet visitors professionally.
- Mail Handling: Sort incoming mail, distribute it to relevant staff, and prepare outgoing mail.
- Data Entry and Record Keeping: Enter information into databases, maintain accurate files and records, and update spreadsheets regularly.
- Document Preparation: Type letters, memos, reports, and other documents as needed.
- Scheduling and Appointments: Manage calendars, schedule meetings, and coordinate appointments for staff.
- Office Administration: Order office supplies, maintain office equipment, and manage inventory.
- Copying and Filing: Make copies of documents and manage electronic and physical filing systems.
- Customer Service: Provide basic information to clients, handle inquiries, and maintain a positive and professional demeanor.
Required Skills:
- Organizational Skills: Ability to prioritize tasks, handle multiple responsibilities, and maintain a structured workspace.
- Attention to Detail: Ensure accuracy in data entry, document preparation, and filing.
- Communication Skills: Clear and concise verbal and written communication with colleagues, clients, and customers.
- Proficiency with Office Software: Experience with Microsoft Office Suite (Word, Excel, Outlook) for document creation, data management, and email communication.
- Basic Computer Skills: Ability to operate office equipment such as scanners, copiers, and fax machines.
- Time Management: Capable of meeting deadlines and efficiently completing tasks.
Benefits:
- Competitive pay
- Supportive and friendly work environment
- Opportunity to grow within the company
Job Types: Part-time, Contract
Pay: $18.00 - $23.00 per hour
Expected hours: 15 – 30 per week
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
- Morning shift
Ability to Commute:
- Pensacola, FL 32506 (Required)
Work Location: In person
Salary : $18 - $23
