What are the responsibilities and job description for the Administrative Assistant for Career Technical Education- REPOSTED position at ACCS?
JOB
Provide a high level of clerical, administrative and office management support for the appropriate department. Prepare a variety of electronic and written documents; execute a variety of administrative procedures, receive callers and visitors, and perform related work as assigned.Salary: Appropriate placement on ACCS Salary Schedule: E4, Grade: 05, $34,298 - $51,793Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m. Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following: An on-line applicationCurrent résuméCopy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)Application materials must provide documentation that the applicant meets all minimum qualifications.Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
EXAMPLE OF DUTIES
Assist Associate Dean of Career Technical Education with career pathways program and any other programs pertaining to Career Technical Education.Assist with dual enrollment registration for Career Technical Education.Assist CTE Division Chairs and Associate Dean of Career Technical Education with class schedules for each semester.Load information into Banner or other software.Assist with organization of events for the Career Technical Education department, such as, advisory committee meetings and etc. Assist with recruitment of students into Career Technical Education programs.Assist in organizing meetings related to Career Technical Education.Assist with establishing apprenticeship programs and continue to maintain already established programs.Assist Division Chairs and Associate Dean of Career Technical Education with reviewing change of statuses and faculty teaching load forms each semester.Greet in-person visitors and respond to their needs appropriately.Answer a multi-line phone system and direct calls appropriately.Screen, route, and coordinate pick-up of incoming mail, including email.Receive, input and process paperwork ensuring items are submitted in a timely manner.Discern when confidentiality in work needs to be maintained and maintain that confidentiality.Type and transcribe letters, memos and other correspondence or written documentation.Implement and maintain filing systems; keeper of resource materials and inventory.Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting, data analysis, and budget monitoring.Prepare travel forms, make travel arrangements including airline tickets, hotels, cars, etc. and complete travel reimbursement forms.Maintain inventory of office supplies, books, and other materials and process requests for purchasing.Perform other related duties as assigned.Perform all duties with professionalism.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Bevill State Community College from the institution(s) granting the credits.APPLICATIONS ARE ONLY ACCEPTED ONLINE AT: https://www.bscc.edu/about/employment-opportunities BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. If you need assistance, please contact the Human Resources Department.Monday - Thursday: 7:30 am - 5:30 pm Friday: 7:30 am - 11:30 am 205-387-051, ext. 5784.If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer ServiceMonday-Friday: 8:00 am - 5:00 pm PST (855) 524-5627.
Provide a high level of clerical, administrative and office management support for the appropriate department. Prepare a variety of electronic and written documents; execute a variety of administrative procedures, receive callers and visitors, and perform related work as assigned.Salary: Appropriate placement on ACCS Salary Schedule: E4, Grade: 05, $34,298 - $51,793Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m. Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following: An on-line applicationCurrent résuméCopy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)Application materials must provide documentation that the applicant meets all minimum qualifications.Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
EXAMPLE OF DUTIES
Assist Associate Dean of Career Technical Education with career pathways program and any other programs pertaining to Career Technical Education.Assist with dual enrollment registration for Career Technical Education.Assist CTE Division Chairs and Associate Dean of Career Technical Education with class schedules for each semester.Load information into Banner or other software.Assist with organization of events for the Career Technical Education department, such as, advisory committee meetings and etc. Assist with recruitment of students into Career Technical Education programs.Assist in organizing meetings related to Career Technical Education.Assist with establishing apprenticeship programs and continue to maintain already established programs.Assist Division Chairs and Associate Dean of Career Technical Education with reviewing change of statuses and faculty teaching load forms each semester.Greet in-person visitors and respond to their needs appropriately.Answer a multi-line phone system and direct calls appropriately.Screen, route, and coordinate pick-up of incoming mail, including email.Receive, input and process paperwork ensuring items are submitted in a timely manner.Discern when confidentiality in work needs to be maintained and maintain that confidentiality.Type and transcribe letters, memos and other correspondence or written documentation.Implement and maintain filing systems; keeper of resource materials and inventory.Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting, data analysis, and budget monitoring.Prepare travel forms, make travel arrangements including airline tickets, hotels, cars, etc. and complete travel reimbursement forms.Maintain inventory of office supplies, books, and other materials and process requests for purchasing.Perform other related duties as assigned.Perform all duties with professionalism.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Bevill State Community College from the institution(s) granting the credits.APPLICATIONS ARE ONLY ACCEPTED ONLINE AT: https://www.bscc.edu/about/employment-opportunities BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. If you need assistance, please contact the Human Resources Department.Monday - Thursday: 7:30 am - 5:30 pm Friday: 7:30 am - 11:30 am 205-387-051, ext. 5784.If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer ServiceMonday-Friday: 8:00 am - 5:00 pm PST (855) 524-5627.
Salary : $34,298 - $51,793
