What are the responsibilities and job description for the Admissions and Records Officer position at ACCS?
JOB
The Admissions and Records Officer will report to the Dean of Students. The Admissions and Records Officer will be responsible for assisting with all aspects of the Admissions/Records Central Processing Center including but not limited to online admission application processing, college transcript evaluations, sending and receiving electronic transcripts, and scanning documents into imaging system.Salary: Appropriate placement on ACCS Salary Schedule: E3, Grade 04, $39,759 - $57,251 Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m. Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following: An on-line applicationCurrent résuméCopy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)Application materials must provide documentation that the applicant meets all minimum qualifications.Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
EXAMPLE OF DUTIES
1. Maintain knowledge of policies, procedures and regulations associated with the Admissions and Records functions. 2. Utilize Student Information System (BANNER) and other administrative software. 3. Maintain current knowledge of application requirements and eligibility for Admissions. 4. Responsible for downloading electronic transcripts daily. 5. Responsible for evaluating transcripts for transfer credit in accordance with state and institutional guidelines. 6. Responsible for processing transcript requests and sending electronic transcripts. 7. Coordinate dissemination of procedures to obtain transcripts and issue transcripts. 8. Responsible for assisting with online application processing as needed. 9. Assist with applicant correspondence utilizing Target X CRM. 10. Assist with the maintenance of transfer equivalency tables in the Student Information System (BANNER). 11. Scan and index student documents into imaging system. 12. Maintain the security of student files in all formats. 13. Assist with processing student withdrawal forms. 14. Be familiar with the Family Educational Rights and Privacy Act (FERPA) ensuring college compliance with records security access. 15. Assist in processing enrollment and degree verifications. 16. Assist with resolving DAX system errors in a timely manner. 17. Process incoming and outgoing mail. 18. Implement sound records management strategies for the office. 19. Perform other tasks, as needed, to support and facilitate day-to-day operations of the Admissions/Records Central Processing Center. 20. Perform other essential functions as assigned by immediate supervisor.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.APPLICATIONS ARE ONLY ACCEPTED ONLINE AT: https://www.bscc.edu/about/employment-opportunities BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. If you need assistance, please contact the Human Resources Department.Monday - Thursday: 7:30 am - 5:30 pm Friday: 7:30 am - 11:30 am 205-387-051, ext. 5784.If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer ServiceMonday-Friday: 8:00 am - 5:00 pm PST (855) 524-5627.
The Admissions and Records Officer will report to the Dean of Students. The Admissions and Records Officer will be responsible for assisting with all aspects of the Admissions/Records Central Processing Center including but not limited to online admission application processing, college transcript evaluations, sending and receiving electronic transcripts, and scanning documents into imaging system.Salary: Appropriate placement on ACCS Salary Schedule: E3, Grade 04, $39,759 - $57,251 Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m. Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following: An on-line applicationCurrent résuméCopy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)Application materials must provide documentation that the applicant meets all minimum qualifications.Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
EXAMPLE OF DUTIES
1. Maintain knowledge of policies, procedures and regulations associated with the Admissions and Records functions. 2. Utilize Student Information System (BANNER) and other administrative software. 3. Maintain current knowledge of application requirements and eligibility for Admissions. 4. Responsible for downloading electronic transcripts daily. 5. Responsible for evaluating transcripts for transfer credit in accordance with state and institutional guidelines. 6. Responsible for processing transcript requests and sending electronic transcripts. 7. Coordinate dissemination of procedures to obtain transcripts and issue transcripts. 8. Responsible for assisting with online application processing as needed. 9. Assist with applicant correspondence utilizing Target X CRM. 10. Assist with the maintenance of transfer equivalency tables in the Student Information System (BANNER). 11. Scan and index student documents into imaging system. 12. Maintain the security of student files in all formats. 13. Assist with processing student withdrawal forms. 14. Be familiar with the Family Educational Rights and Privacy Act (FERPA) ensuring college compliance with records security access. 15. Assist in processing enrollment and degree verifications. 16. Assist with resolving DAX system errors in a timely manner. 17. Process incoming and outgoing mail. 18. Implement sound records management strategies for the office. 19. Perform other tasks, as needed, to support and facilitate day-to-day operations of the Admissions/Records Central Processing Center. 20. Perform other essential functions as assigned by immediate supervisor.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.APPLICATIONS ARE ONLY ACCEPTED ONLINE AT: https://www.bscc.edu/about/employment-opportunities BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Bevill State's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. If you need assistance, please contact the Human Resources Department.Monday - Thursday: 7:30 am - 5:30 pm Friday: 7:30 am - 11:30 am 205-387-051, ext. 5784.If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer ServiceMonday-Friday: 8:00 am - 5:00 pm PST (855) 524-5627.
Salary : $39,759 - $57,251
