What are the responsibilities and job description for the Fiscal Office Accountant/Accounts Payable position at ACCS?
JOB
The Fiscal Office Accountant/Accounts Payable is directly responsible to the Executive Director of Financial Services.Salary Commensurate with education and experience according to ACCS Board of Trustees Salary Schedule C3.
EXAMPLE OF DUTIES
The Fiscal Office Accountant/Cashier shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Reid State Technical College Faculty and Staff handbook: Verify accounts payable are ready for payment.Prepare accounts payable checks and computerized files.Work with vendors to insure all invoicing is accurate.Work with employees to ensure all items have been received and are true to invoices. Maintain college assets module on a monthly basis.Assist in the bidding process.Keep updated records of all physical inventory for campus. Receipt all EFT received from State and Federal Agencies.Monitor Banner reports received each day and reconcile any errors noted.Calculate the annual allowance for doubtful accounts at year end.Responsible for the calculation and remittance of term based bond surety fees to ACCS.Assist with the state and institutional functions associated with the bid process.Handle outstanding checks/process unclaimed property.Perform journal entries as assigned.Maintain general office records, reports, files, databases, and spreadsheets as required by the Executive Director of Financial Services and/or President.Assist with the annual and amended budget processes for unrestricted and restricted (grant) funds.Assist with closing out each month.Responsible for calculating the fall payable accrued at year-end.Gather data for scholarship allowance elimination entry at year-end.Assist the Executive Director of Financial Services with year-end procedures and the preparation of the annual financial statement and notes to the financial statements.Assist with the preparation of financial data during the annual audit.Stay abreast of all federal, state, local and college laws, regulations, guidelines, policies and procedures relating to students.Help maintain capital asset inventory and prepare year-end changes in capital asset reports.Participate in staff, division, and committee meetings as assigned.Attend training and professional development workshops and conference in all related areas.Cross train in other positions within the Business Office.Perform other duties as assigned by the Executive Director of Financial Services and/or President.Ensure the utmost confidentiality is maintained with student and college records, reports, etc.Demonstrate ethical behavior, loyalty, honesty, and integrity, both on and off the campus.Participate in staff, division, and committee meetings as assigned.Activity participate in division/college committees and campus activities.Other duties assigned by the President and Executive Director of Financial Services.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications and must submit a completed application through the online application systems to be considered for this position. Submission of a completed application packet is the responsibility of the applicant. To be considered for an interview, (only complete application packages will be given consideration for employment, incomplete application packets will eliminate the possibility of an interview). The applicant must submit the following: A completed official College employment applicationA current resumeCopy of unofficial or official transcripts. (Transcripts must confirm applicant meets educational requirements.) Employment verification of work experience, must be on company letterhead or form, signed by company administrator.Applications must be filed online at: https://www.rstc.edu/employment if at any point you have problems completing your application, contact the human resources department at Reid State Technical College (bjackson@rstc.edu).Please Note: All application materials must be electronic – It is recommended that you have digital (such as pdf) copies of your resume, employment verification documents (if applicable), all required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. WE DO NOT ACCEPT FAXED, MAILED, OR E-MAILED application materials. Additional InformationApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expenses. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Reid State Technical College from the institution(s) granting the credits.In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Reid State Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.Reid State Technical College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Reid State Technical College will make reasonable accommodations for qualified disabled applicants or employees. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
The Fiscal Office Accountant/Accounts Payable is directly responsible to the Executive Director of Financial Services.Salary Commensurate with education and experience according to ACCS Board of Trustees Salary Schedule C3.
EXAMPLE OF DUTIES
The Fiscal Office Accountant/Cashier shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Reid State Technical College Faculty and Staff handbook: Verify accounts payable are ready for payment.Prepare accounts payable checks and computerized files.Work with vendors to insure all invoicing is accurate.Work with employees to ensure all items have been received and are true to invoices. Maintain college assets module on a monthly basis.Assist in the bidding process.Keep updated records of all physical inventory for campus. Receipt all EFT received from State and Federal Agencies.Monitor Banner reports received each day and reconcile any errors noted.Calculate the annual allowance for doubtful accounts at year end.Responsible for the calculation and remittance of term based bond surety fees to ACCS.Assist with the state and institutional functions associated with the bid process.Handle outstanding checks/process unclaimed property.Perform journal entries as assigned.Maintain general office records, reports, files, databases, and spreadsheets as required by the Executive Director of Financial Services and/or President.Assist with the annual and amended budget processes for unrestricted and restricted (grant) funds.Assist with closing out each month.Responsible for calculating the fall payable accrued at year-end.Gather data for scholarship allowance elimination entry at year-end.Assist the Executive Director of Financial Services with year-end procedures and the preparation of the annual financial statement and notes to the financial statements.Assist with the preparation of financial data during the annual audit.Stay abreast of all federal, state, local and college laws, regulations, guidelines, policies and procedures relating to students.Help maintain capital asset inventory and prepare year-end changes in capital asset reports.Participate in staff, division, and committee meetings as assigned.Attend training and professional development workshops and conference in all related areas.Cross train in other positions within the Business Office.Perform other duties as assigned by the Executive Director of Financial Services and/or President.Ensure the utmost confidentiality is maintained with student and college records, reports, etc.Demonstrate ethical behavior, loyalty, honesty, and integrity, both on and off the campus.Participate in staff, division, and committee meetings as assigned.Activity participate in division/college committees and campus activities.Other duties assigned by the President and Executive Director of Financial Services.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications and must submit a completed application through the online application systems to be considered for this position. Submission of a completed application packet is the responsibility of the applicant. To be considered for an interview, (only complete application packages will be given consideration for employment, incomplete application packets will eliminate the possibility of an interview). The applicant must submit the following: A completed official College employment applicationA current resumeCopy of unofficial or official transcripts. (Transcripts must confirm applicant meets educational requirements.) Employment verification of work experience, must be on company letterhead or form, signed by company administrator.Applications must be filed online at: https://www.rstc.edu/employment if at any point you have problems completing your application, contact the human resources department at Reid State Technical College (bjackson@rstc.edu).Please Note: All application materials must be electronic – It is recommended that you have digital (such as pdf) copies of your resume, employment verification documents (if applicable), all required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. WE DO NOT ACCEPT FAXED, MAILED, OR E-MAILED application materials. Additional InformationApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expenses. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Reid State Technical College from the institution(s) granting the credits.In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Reid State Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.Reid State Technical College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Reid State Technical College will make reasonable accommodations for qualified disabled applicants or employees. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
