Administrative Assistant/Receptionist

Administrative Assistant / Receptionist

We are a 30-year old company seeking long-term dedicated Administrative Assistant / Receptionist.

Job Description:

As a member of the team, the Administrative Assistant / Receptionist will be responsible for the performance of the day-to-day administrative activities while providing a positive first impression to our customers and coordinating with the Sales, Purchasing and Production staff to ensure timely deliveries.

Duties:

• Responsible for handling multiple inbound phone lines.
• Assist in the day-to-day operation and safety of the administrative environment including but not limited to greeting and assisting all visitors and maintaining the cleanliness and organization of the reception area, distributing all incoming and outgoing business communications and maintaining office consumables and ensuring proper level of all business literature.
• Responsible for Accounts Receivable including but not limited to managing customer's accounts, all invoicing procedures, and collections.
• Coordinate between Sales Team, Purchasing, and Production to ensure timely delivery of orders.
• Manage, verify and correct all outbound shipping costing and billing including tracking, filing claims, correcting bad shipping charges, and calculate outbound shipping and handling costs for customers.
• Responsible for Accounts Payable including but not limited to managing utility and shipping accounts, all invoice procedures, and payment remittance.
• Responsible for Customer Service including incoming complaints, and problem solving.
• Directly manage and maintain all databases.
• Assist HR Department with New Hire Orientation and Paperwork.

Qualifications and Skills:

Requirements:

• Knowledge of MS Office Suite.
• Ability to analyze situations and react in a timely manner.
• Skilled in recording, compiling, and organizing information efficiently and accurately.
• Good interpersonal skills, including discipline, teamwork, and training.
• Human relations skills based in communication, leadership, and delegation experience.
• Strong verbal and written communication skills.

Other requirements are:

• Stable Work History
• Outstanding organizational and communication skills, both written and verbal.
• Excellent people skills with the ability to work with a wide range of customers.
• Ability to think on your feet.
• Computer literate with the ability to learn new software programs as required.
• Bilingual: Spanish - A benefit but not a requirement.

Benefits

We have a full benefits package including:

• Health Benefits
• Paid Vacation and Holidays
• 401K

Company Information:

As a leading global company in providing packaging machinery, and packaging solutions to business and industry, Accutek specializes in providing dependable and affordable product to our end users ranging from single semi-automatic to fully automatic and integrated production lines. Accutek has experienced increased sales every year through acquisition, market penetration, and organic growth. If you are motivated, want to excel and grow, work for a stable company that wants you to succeed - then this position is for you!

Please send your resume and salary expectations to the Human Resource Dept.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What are your hourly expectations?

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)
• Multi-line phone systems: 1 year (Preferred)
• Accounts receivable: 1 year (Preferred)
• Accounts payable: 1 year (Preferred)
• Data entry: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Vista, CA 92081 (Preferred)

Work Location: In person

Salary : $17