Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.

Duties/Responsibilities:

• Review and process invoices, ensuring appropriate documentation and support prior to payment.
• Facilitate payment of vendors in accordance with company policy. 
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Manage the accounts payable email inbox and respond to inquiries promptly and professionally.
• Work across organization to ensure that PO’s, receipts and invoices match with proper accounting codes.
• Reconcile AP supporting ledger to general ledger and vendor statements; resolve any discrepancies.
• Maintain the company’s ACH and Positive Pay information with the financial institution and handle stop payments when applicable.
• Maintain ERP vendor files, including payment terms, payment methods, bank account data, EIN’s and 1099 status.
• Assist in annual 1099 process.
• Record company credit card transactions and ensure appropriate documentation and treatment for GAAP and tax reporting.
• Ensure appropriate sales and use tax is calculated and recorded.
• Manage petty cash by recording entry and verifying documentation.
• Other related duties as assigned.

Required Skills/Abilities: 

• Must be dependable and trustworthy. 
• Must have ample Microsoft Office skills, primarily proficient in Microsoft Excel.
• Willing and able to become proficient with the company’s ERP software. 
• Excellent organizational skills with a keen attention to detail. 
• Ability to maintain confidential and meticulous records

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.