What are the responsibilities and job description for the Executive Assistant Office Administrator position at Achieve Atlanta, Inc.?

The Opportunity

Achieve Atlanta is seeking an enthusiastic Executive Assistant & Office Administrator to provide comprehensive administrative and secretarial support for the President / Executive Director and assist leadership as required. This key role involves managing schedules coordinating meetings handling communications and various administrative tasks. Additionally responsibilities involve financial recordkeeping meeting coordination meeting and travel preparation supply procurement office management and special projects. The role demands handling routine and sensitive correspondence and interacting with diverse internal and external contacts. Reporting to the President / Executive Director the Executive Assistant & Office Administrator will play a crucial role in ensuring the smooth operation of the executive office and the organizations physical office and supporting leadership in achieving organizational goals.

Primary Responsibilities

Administrative Responsibilities

Provide comprehensive administrative support to the President / Executive Director on a daily basis and to members of the leadership team as needed including scheduling meetings and conference calls among internal staff members and external stakeholders managing expenses and arranging travel
Proactively and reactively support the sustainable success of the Executive Director and Leadership Team
Calendar management : Develop and maintain a strategic daily and weekly schedule that maximizes the President / Executive Directors time energy and assets including through efficient prioritization of tasks ensuring critical items receive prompt attention
Expense management : Complete and submit weekly expense reports for Executive Directors invoices and corporate card expenses with accuracy and timeliness

Operations and Logistics

Prepare the Executive Director and other leaders for internal and external meetings by gathering necessary documents details and equipment to meet objectives for each meeting

Collaborate with the Operations team to facilitate smooth coordination of meetings and events

Plan and execute travel bookings accommodations and ontheground transportation to maximize the President / Executive Directors engagements

Support the President / Executive Director and Vice President Strategic Operations with administrative support for the Board of Directors particularly coordinating the scheduling of the meetings preparation of meeting minutes and all boardrelated logistical support

Manage correspondence and discrete projects related to the Executive Director and leadership team both written and orally

Manage multiple selfled projects for the Executive Director and the leadership team to ensure all deadlines are met with contingencies in place to anticipate challenges / barriers

Manage the physical office space including coordinating break room duties ensuring snacks and other office supplies are regularly stocked and surfacing when office management issues occur

Collaborate across teams to provide coordinated supports to partners and Scholars

Qualifications : The Profile

The ideal Executive Assistant & Office Administrator candidate will be a highly organized solutionsoriented professional with a passion for supporting organizational leaders and advancing Achieve Atlantas mission vision and core values. They will possess strong administrative and communication skills with the ability to handle confidential information with discretion and professionalism. Additionally they will be a selfsufficient professional demonstrating flexibility and adaptability in managing competing demands in a fastpaced environment.

Education Experience & Knowledge

Associate degree with a minimum of threetofive years supporting executivelevel professionals in a fastpaced environment

Experience executing on multiple complex projects involving a variety of stakeholders in tandem and achieving exceptional results

Demonstrated experience providing extreme attention to detail and strong project management

Experience in the nonprofit and / or education sector is preferred

Skills & Abilities

Project Management and :

Executes tasks with a high degree of detail and accuracy

Displays proactive problemsolving abilities capable of managing multiple selfled projects and anticipating and addressing challenges or barriers

Effectively manages workstreams both horizontally and vertically within the organization

Organization :

Demonstrates exceptional attention to detail and strong organizational skills

Proficient in calendar management effectively creating and maintaining strategic daily weekly and monthly schedules to optimize time and resources

Demonstrates strong prioritization skills and sound judgment accurately assessing and managing competing priorities

Communication :

Demonstrates excellent written and verbal communication skills as well as active listening skills to understand and address colleagues needs and concerns

Engages confidently and comfortably with board members and other highlevel stakeholders

Exhibits strong collaboration and interpersonal skills serving as a thought partner and effectively communicating timelines and information to stakeholders

Demonstrates an empathetic nature and approaches working and learning with humility

Adaptability and Autonomy :

Adapts quickly to changing responsibilities and tasks in a dynamic environment

Ability and openness to learn new skills and technologies

Technical :

Proficient with Microsoft Office Suite Slack Asana and other standard office technological tools

Skilled in accounting software (preferred)

Additional Information :

Organizational Competencies

Mission and Values Driven : Understands how job contributes to the greater mission of AATL; operates within the core values; supports and performs responsibilities with Mission and Vision in mind.

Emotional Intelligence : Demonstrates awareness of ones own and others emotions attitudes biases belief systems strengths and limitations to adjust behavior and thus manage interactions successfully and create a psychologically safe workplace.

Strategic Approach : Understands and processes complex information for use in longterm planning and .

Partnership : Works collaboratively across internal and external boundaries to build relationships and achieve common goals.

Growth and Development : Actively seeks to improve skills and knowledge to meet the organizations vision and commitments to fulfill current job responsibilities and prepare for future career goals and opportunities.

Leading : Takes personal accountability for the organizations success.

Organizational Culture

Achieve Atlanta is a valuedriven organization grounded in principles that guide everything we do.

Salary and Benefits

This is a fulltime position offering a competitive salary and comprehensive health dental and retirement benefits.

Anticipated salary range : $60000 $74000

Location

Achieve Atlanta currently operates a hybrid model for all staff. Team members work in the office at our downtown Atlanta location for at least two days each week to allow for collaboration and inperson connections. Team members have the flexibility to work the remaining three days from the office home or another location.

Achieve Atlanta is an equal opportunity employer and makes employment decisions on the basis of qualifications. Achieve Atlanta policy prohibits unlawful discrimination in any employment decision based on pregnancy childbirth or related medical conditions race religious creed color national origin or ancestry physical or mental disability medical condition marital status age sexual orientation or any other basis protected by federal state or local law or ordinance or regulation.

Remote Work : Employment Type :

Fulltime

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Experience : years

Vacancy : 1

Salary : $60,000 - $74,000

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