Bookkeeper/Admin Assistant

Summary

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Duties

• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Operate computers programmed with accounting software to record, store, and analyze information.
• Comply with federal, state, and company policies, procedures, and regulations.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Code documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
• Reconcile or note and report discrepancies found in records.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Receive, record, and bank cash, checks, and vouchers.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Compare computer printouts to manually maintained journals to determine if they match.
• Reconcile records of bank transactions.
• Prepare trial balances of books.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Transfer details from separate journals to general ledgers or data processing sheets.
• Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
• Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
• Match order forms with invoices, and record the necessary information.
• Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
• Maintain inventory records.
• Perform personal bookkeeping services.
• Compute deductions for income and social security taxes.
• Prepare purchase orders and expense reports.
• Prepare and process payroll information.
  
  

Requirements

• Execute financial transactions.
• Verify accuracy of financial or transactional data.
• Operate computers or computerized equipment.
• Calculate financial data.
• Maintain financial or account records.
• Compile data or documentation.
• Code data or other information.
• Search files, databases or reference materials to obtain needed information.
• Operate office equipment.
• Reconcile records of sales or other financial transactions.
• Answer telephones to direct calls or provide information.
• File documents or records.
• Verify accuracy of financial or transactional data.
• Compile data or documentation.
• Prepare cash for deposit or disbursement.
• Collect deposits, payments or fees.
• Maintain inventory records.
• Maintain financial or account records.
• Calculate financial data.
• Prepare documentation for contracts, transactions, or regulatory compliance.
  
  

Nice To Haves

• BrightWheel & ProCare
• ADP Workforce Now
• FileMaker Pro
• Intuit QuickBooks
• Microsoft Access
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft SharePoint
• 10-key calculators
• Accounts payable software
• Accounts receivable software
• Desktop computers
• Intuit Quicken
• Spreadsheet software
• Word processing software