Job Title: Administrative Assistant Sr

Job Description

The Administrative Assistant Sr will be responsible for performing advanced administrative support activities with a high level of confidentiality, maturity, discretion, personal tact, judgment, and initiative. This role requires the ability to handle multiple tasks efficiently and to learn new systems promptly, while contributing positively to a team-oriented culture.

Responsibilities

• Perform complex administrative support activities under limited supervision for multiple individuals.
• Collect data and compile reports, correspondence, presentations, forms, and letters using independent judgment and initiative.
• Conduct moderately complex calculations and review reports, data, and information for accuracy and adherence to standard procedures.
• Review and verify the work of lower classified administrative personnel.
• Draft complex memos, letters, and reports for internal and external circulation with a high degree of accuracy.
• Effectively communicate policies, procedures, and decisions to management and customers in a positive manner.
• Influence administrative employees to collaborate and achieve established goals.
• Continually develop knowledge and skills of new technology to enhance administrative efficiencies and improve customer service.
• Exhibit appropriate decision-making skills by applying knowledge of policy and practice to unique situations.
• Demonstrate creativity and innovation in problem resolution while maintaining composure under pressure and tight time frames.

Essential Skills

• High school graduate or GED or equivalent education.
• Proficiency in administrative office procedures, practices, and equipment.
• Strong command of business English, grammar, spelling, punctuation, and letter writing.
• Excellent telephone technique.
• Ability to organize data and processes effectively.
• Strong communication skills, both oral and written.
• Good analytical and problem-solving skills.
• Proficiency with computers and office-oriented software products.
• Minimum of 6 years of related administrative experience.

Additional Skills & Qualifications

• Experience in varied business situations requiring confidentiality, maturity, discretion, personal tact, judgment, and initiative.
• Experience with data entry, credit card transactions, and invoice processing.
• Proficiency in Microsoft Office, including Outlook.

Work Environment

This is an onsite position with working hours from Monday to Friday, 7:00 AM to 3:30 PM. There is a possibility of up to 10 hours of overtime per week. The role requires working in a professional office environment and adhering to standard dress codes.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oologah,OK.

Application Deadline

This position is anticipated to close on Mar 11, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $20 - $22