Job Title: Project Coordinator

Job Description

We are seeking a dedicated and detail-oriented Project Coordinator to join our team. The ideal candidate will assist Project Managers with various administrative tasks, ensuring smooth project execution and excellent communication between all parties involved. This role is crucial in maintaining the efficiency and organization of our projects.

Responsibilities

• Set up projects in VantagePoint.
• Review proposals and contracts in VantagePoint for timekeeping and billing.
• Assist Project Managers in reviewing timesheets and expense reports.
• Assist Project Managers with monthly billing processes.
• Make invoice and Accounts Receivable follow-up calls.
• Communicate effectively with Project Managers, staff, clients, and accounting staff.
• Schedule meetings and coordinate travel arrangements.
• Receive and direct visitors and clients.
• Act as the communication link when a Project Manager is out of the office or on a job site.
• Produce, proofread, and edit documents for Project Managers.

Essential Skills

• Proficiency in Microsoft Office.
• Experience in construction administration and project coordination.
• Strong data entry skills.
• Proficiency in Microsoft Excel.
• Knowledge of civil construction and project management.
• Experience in administrative support.
• Familiarity with computer spreadsheet packages and general accounting software.
• Excellent organizational skills.
• Strong time management and customer service skills.
• Strong analytical skills and attention to detail.

Additional Skills & Qualifications

• Billing/Accounts Receivable experience in the professional service industry is preferred.

Work Environment

Candidates will be working out of the Milwaukee office. This is a 100% on-site position requiring effective communication and collaboration with team members and clients. The role involves coordinating travel arrangements and directing visitors, contributing to a dynamic and interactive work environment.

Pay and Benefits

The pay range for this position is $30.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Milwaukee,WI.

Application Deadline

This position is anticipated to close on Mar 5, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $30 - $50