What are the responsibilities and job description for the Project Oversight Specialist position at Actalent?
Job Description
We are seeking an experienced Project Oversight Specialist to join our team at Actalent. The successful candidate will assist in project oversight, act as a liaison between the field and office, and collaborate with other departments and project team members.
Responsibilities
Requirements
We are seeking an experienced Project Oversight Specialist to join our team at Actalent. The successful candidate will assist in project oversight, act as a liaison between the field and office, and collaborate with other departments and project team members.
Responsibilities
- Assist the project manager in administering the project, monitoring reports, and maintaining logs and information.
- Control documents including administration and tracking of procurement logs, submittals, purchase orders, correspondence, deliverables, etc.
- Administer and track receivables, billings, and commitments.
- Manage contract drawing revisions, specifications, RFIs, and change order logs to ensure clarity between the office, field, and client.
- Create comparisons of actual hourly and cost performance versus budgeted.
- Update and review project schedules.
- Track job progress and productivity against schedule.
- Monitor QA/QC for compliance with specifications.
- Implement and maintain project document control.
- Process and track project communications including emails, texts, letters of correspondence, documentation, and notifications.
- Maintain project files (both electronic and physical).
- Prepare meeting minutes, daily reports, correspondence, and material specifications.
- Develop, maintain, and deliver individual project closeout documentation packages.
- Analyze project technical and administrative information.
- Understand and monitor the scope of work, pricing details, plan, means and methods assumptions, and project risks.
- Identify, prevent, and solve problems as necessary, communicate with the project manager, support mitigation, and monitor results.
Requirements
- 3-5 years of electrical construction experience.
- Experience with RFIs, Change Orders, and Submittals.
- Proficiency in project document control and billing management.
