Accounts Payable Partner

Acteon provides a range of industry-leading products and services to support marine and subsea projects for the renewable, nearshore construction and oil and gas sectors across all phases of the lifecycle. We develop and engineer solutions and integrated services using data and knowledge-based insight across our customers' dynamic floating and fixed physical infrastructure.

Acteon is looking for an Accounts Payable Partner for a long-term contract position. The Accounts Payable Partner will manage and oversee the financial transactions of the company. Duties include bookkeeping, invoicing and dealing with vendors.

Duties

• Ensure all purchase orders are coded correctly and authorized in line with authorization matrix
• Process all purchase invoices through authorization procedure, matching to relevant purchase order, and ultimately input into accounts package in a timely manner
• Perform intercompany processing in a timely manner to adhere to reporting deadlines
• Processing and reconciliation of credit card expenses
• Payment processing of employee payroll and reimbursable expenses
• Reconciliation of supplier statements. Verify and investigate discrepancies
• Monthly reconciliation of company bank accounts
• Obtain and input data for monthly expense report accruals
• Ensure all supplier queries, internal and external, are responded to in a timely manner
• Calculation of withholding tax deductions on relevant invoices at the correct rate to assist with supplier payment processing
• Calculation and updating of supplier payments to ensure accurate cashflow reporting
• Liaise with Business Line controllers with respect to invoices that are due for payment
• Ensure that accurate and up to date records are maintained
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate reports detailing accounts payables status
• Ensuring documentation is approved by correct people
• Compliance with document control procedures
• Raise corrective actions for all non-conformances
• Comply with work instructions
• Identify areas requiring improvement and/or audit
• Ad hoc duties as directed by the Team Leader and/or the Centre of Excellence Manager

Required

• Work experience in accounts payable environment
• Understanding of basic bookkeeping and accounting payable principles
• Understanding of compliance issues around accounts payable processes
• High level of IT aptitude and proficiency with Microsoft Office
• Ability to work in a team and independently
• Ability to prioritize tasks and adapt to changing needs
• Good time management and organizational skills, with the ability to solve problems independently