Accounting/Bookkeeping

Positive Pay is used to compare company issued checks to those presented for payment. The system is used as a check fraud deterrent and helps protect companies against altered and counterfeit checks.

A bank requires a client to send a file every day containing the checks written that day (check issue file upload). This file contains check numbers, account numbers, issue dates, check amounts, and sometimes payee data. The bank then keeps a record of all checks that have been issued. When a check is presented for payment, the transmitted data on the check is electronically compared to the data sent in the check issue file upload. When the presented check's data does not match the data uploaded as a check issue, it is then presented by the bank as an exception item. Banks have the ability to set up other criteria to cause a check presented as an exception item such as multiple checks with the same payee data being transmitted. Then, it is up to the client to instruct the bank to pay or return the exception item. We utilize your secure electronic banking service to aid in the reconciliation process. A file containing all of the cleared items for the previous day is downloaded and imported into their dedicated software program. The information is then compared and verified that they are valid checks for processing.

Positive Pay will function as the role of the client. When requested, we will set up the Positive Pay service with a client's bank. On a daily basis, we will export a check issue file from a client's reconciliation software and upload the file to the bank. We will log into a bank daily to review exceptions and decision for exceptions. Our Positive Pay team imports banking transactions from hundreds of banks on a daily basis by following a process that aids keeping our clients protected.

Daily Tasks:

• Responsible for reviewing flagged items for exception that come thru the bank.

• Verify checks in clients Escrow software program.

• Prints check images and verifies if checks cleared or are voided in the system.

• Identifies all unmatched checks.

• Communicates unmatched checks to appropriate clients for approval or denial of processing.

• Once received, logs into client's bank account system and approves or denies exception items.

• Preforms an account upload for assigned clients based off client needs as communicated.

• Sends all assigned clients an end of the day communication on what transpired on their account that day.

• Works with other Positive Pay team members for verification that nothing was missed.

Desired Skills:

• We are looking for a well-organized person with a strong attention to detail and good working knowledge of numbers.

• Must work well in a fast-paced environment and in very tight timeframes.

• Must be a team player and supportive of other team members.

• Needs to possess good communication skills, both verbal and written.

• Experience in escrow accounting/banking industry is a plus.

• Microsoft Suite proficient

• Must be available to work 9:00am – 5:30pm shift, Monday through Friday.

Who We Are:
We offer escrow reconciliation service solutions for title agents. Our integrated services provide a customized client experience for the monitoring of transactions, fraud detection, and audit readiness while ensuring that you fall under proper compliance regulations and ALTA’s Best Practices. Our services help real estate attorneys and title insurance companies save valuable time and avoid costly mistakes.

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $19