Director of Facilities and Operations

Southeast Delco School District

Director of Facilities and Operations

Educational Service Center

JOB SUMMARY:

The Director of Facilities and Operations is responsible for the operation and conditions of all of the school district’s facilities, grounds and related services. 

ESSENTIAL DUTIES & RESPONSIBLITIES:

1. Administer and manage the District buildings and grounds, related services, and contracts. Inspect all buildings, grounds and installations on a regular basis to determine that high standards of workmanship, cleanliness, safety and security are maintained.
2. Serve as District liaison with boroughs, townships, sewer and water authorities, utility companies and road/maintenance crews.
3. Supervise building construction projects, develop specifications and bid documents, and perform construction management for facility projects.
4. Review plans and specifications prepared by architects and engineers to determine conformity with school district standards and practices and make evaluative comments and suggestions for improvements in those plans and specifications.
5. Coordinate building operations with building principals and outside contractors.
6. Develop, monitor and implement a five (5) year capital improvement plan to plan for the capital needs of all school district facilities and equipment.
7. Administer and coordinate the District custodial and maintenance staff, including employment, staff training, staff supervision and evaluation.
8. Maintain all records, permits, certificates and licenses, building drawings, specifications and records.
9. Oversee the vendor handling the custodial staffing program.
10. Develop and implement an annual maintenance and operations plan to insure the highest level of maintenance and routine care of all school district facilities and equipment.
11. Develop and implement a preventative maintenance program for all school district equipment and facilities.
12. Establish and maintain a work order system which provides the accountability and data needed for proper work assignment, and management of the work load and staff utilization.
13. Insure district compliance with as well as state and federal regulations regarding buildings, underground storage tanks, asbestos management plans, training and instruction in hazardous substances, hazardous waste disposal, permits, inspections, Right to Know, and pesticides/herbicide management.
14. Coordinate with the building principals in the development of daily work schedule and vacation schedule for all custodial personnel along with an effective plan of on- site supervision of the work performed on all shifts. Coordinate the development of daily work schedule and vacation schedule for all maintenance and grounds personnel.
15. Oversee the use, maintenance, service and care of all school district-owned vehicles.
16. Coordinate the review of roadway conditions and advise the Superintendent of travel problems in inclement weather or other emergency conditions.
17. Oversee the development, supervision and implementation of a snow removal plan for all facilities which includes the cleaning of all walkways, driveways, entryways, parking lots and surfaces of snow and ice.
18. Coordinate the summer maintenance and cleaning program.
19. Develop and administer annual budget for the department.
20. Perform other duties and responsibilities as assigned by the Business Manager.

QUALIFICATIONS:   

1. High school diploma and a Bachelors degree required.
2. (5) Five years of experience in facilities and grounds and operations
3. Supervisor experience required.
4. Extensive understanding and skilled in all phases of building facility requirements: electrical, plumbing, HVAC, building construction, site, maintenance and custodial staff and utility services.
5. Ability to write reports, business correspondence and letters. Ability to effectively present information to top management, public groups and Board of School Directors.
6. Ability to add and subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ration and percent and to draw and interpret graphs.
7. Ability to define problems, collect data, establish facts and draw valid conclusions.
8. Basic knowledge of personal computer technology with the ability to utilize word processing, spreadsheet, and electronic mail software and be able to operate a variety of office equipment including a telephone, copy machine, fax machine, calculator.
9. Ability to establish and maintain effective working relationships with all administrators and the management team, the Board of School Directors, professional staff and the community.
10. Handle multiple projects simultaneously while being able to prioritize, organize and delegate assignment.

Skills

• Strong leadership skills with the ability to motivate and develop a diverse team.
• Proficient in supervising maintenance operations related to electrical systems, HVAC, and general facility management.
• Knowledgeable in using Ohmmeters and other diagnostic tools for troubleshooting electrical issues.
• Familiarity with high voltage systems as well as low voltage applications.
• Excellent problem-solving skills with a logical approach to managing complex facility challenges.
• Effective communication skills to liaise with various stakeholders including staff, parent, board of directors and vendors.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.

This position offers an exciting opportunity for an experienced facilities professional looking to make a significant impact within an organization.

Pre-employment Paperwork Requirements:

• Pennsylvania Criminal Background Check, FBI Fingerprinting Background Check, Pennsylvania Child Abuse Clearance
• Sexual Misconduct/Abuse Disclosure release (Act 168) forms
• School Personnel Health Record and TB Test

Terms of Employment: 12 months/261 days.  Salary and benefits set in accordance with Act 93 Agreement.

PHYSICAL DEMANDS:

Ability to reach above and below the waist.

Ability to use fingers to pick, feel and grasp objects.

Some stooping, kneeling, bending, and twisting of the body required.

Ability to lift and/or carry supplies weighing no more than 30 lbs.

Ability to mostly walk with some sitting and standing or moving throughout the work environment.

Ability to provide safe physical management of students when necessary.

SENSORY ABILITIES:

Visual acuity

Auditory acuity

WORK ENVIRONMENT:

Typical school environment

Subject to inside and outside environmental conditions

TEMPERAMENT: 

Must have people skills.

Able to make judgments and work in situations that may be stressful.

Able to motivate staff.

COGNITIVE ABILITY:

Ability to communicate effectively.

Ability to organize tasks.

Ability to exercise good judgment.

Ability to be initiative-taking.

KNOWLEDGE OF:

Knowledge of school board policies, administrative procedures and activities of the school system and school police/security laws and regulations.

SPECIFIC SKILLS:

Ability to use/operate school district equipment when necessary.

Disclaimer:

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. 

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status. 

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

The Southeast Delco School District is an Equal Employment Opportunity Employer.

Salary : $100,000 - $115,000