Job Description
Job Description
CORE RESPONSIBILITIES
Enable our Purpose to create lifelong memories by igniting the senses with unrivaled food and experiences :
Family : Work together to make everyone feel at home, and we step up when someone needs help
- Processing of proposals, contracts, RFI’s, submittals, pay applications and change orders utilizing DocuSign, Procore, Oracle and Smartsheet.
- Responsible for tracking project invoices to ensure third party vendors are receiving payment per contract terms
- Responsible for ordering of owner furnished equipment according to the project plans and working with third party vendors to manage price increases
- Solicitation of General Contractors for the bidding of new restaurant construction projects
- Responsible for providing a project cost comparison for new restaurant locations after bids are received to include actual project cost versus proposed project costs
- Coordinate with Contractors (General and Sub) to request, assemble, and track pay applications and lien waivers; partner with legal department to submit all necessary documentation to collect Tenant Improvement funds
- Provide legal department with all documentation as required by lease for TI reimbursables
- Creating and disseminating project closeout documentation, warranty reports and field operating manuals to project team and operations after project turn over
- Ensuring all invoices are received by trade partners at project close out and responsible for providing Director of Construction project ending cost report within 30 days of turn over
- Responsible for reviewing lease documents to determine reimbursement requirements, maintenance requirements and other landlord submittal requirements and providing information to Legal and Facilities at project turn over
- Coordinate with AP / FP&A as needed for invoice processing, cash planning and spending forecasting on a monthly basis to ensure cashflow and project spending are in line with proposed budgets
Greatness : We’re obsessed with being the best and work hard to continuously improve. Our greatness is rooted in Quality, Service, Attitude and Cleanlines
Coordination of development projects from site inception to end of warranty period (one year after completion)Management of all owner vendor items to include cost, timeline of delivery processing of invoicesUpdating project trackers and spreadsheets on a weekly basisEnergy : We move with urgency and passion, while maintaining attention to detail
Review of project invoices and coordinates with Construction Project Manager for project financials as neededWorking closely with all external and internal trade partners to ensure a successful turn over and opening of new restaurantsFiling all project documents electronically as they are receivedFun : We entertain our guests, we connect authentically, and we make each other smile
Participates in weekly development meetings and assists the development team as needed with other miscellaneous tasksReview of project invoices and coordinates with Construction Project Managers for project financials as neededORGANIZATION RELATIONSHIPS
This position reports to the Director of Construction and works closely with other departments involved in the Development process including real estate, legal, property management, facility services, New Restaurant Openings (NRO), and Operations.
QUALIFICATIONS
Educational Level / Certifications
Bachelor’s degree in construction management, finance, engineering, business, or similar field experience or equivalent combination of education and experience.Work Experience, Qualifications, Knowledge, Skills, Abilities
2-4 years’ experience in ground up construction, engineering and architectureFamiliarity with ProCore, Smartsheet and Excell or demonstrated ability to learn new software toolsExperience with reviewing and processing construction contracts
High level understanding of construction financial processesHigh level knowledge of construction terminology, materials, blueprints, and techniquesHigh functioning with Microsoft Office tools including Outlook, Excel, and WordCan communicate clearly in verbal and written formatOrganizational and prioritizing skillsStrong analytical and critical thinking skillsAbility to adapt to a fast-paced environmentSelf-starter that can hold self and others accountable in a remote environmentMulti-unit experience (e.g. retail, hospitality, restaurant) is preferredNational Program Roll Out experience preferredLeadership Traits :
Establishes strong internal and external relationships at all levels through effective stakeholder engagement, providing advice, demonstrating care, and executing work through others.Develops others by creating a strength-based environment, offering real-time coaching, and promoting a continuous improvement mindset. Ensures qualified successors are identified and prepared to meet both their own and the company’s needs.Recognizes the need for change by identifying improvement and innovation opportunities. Leads with a stated vision, measurable goals and implementing purposeful adaptations to work.Fosters a welcoming fun environment that instills confidence and empowerment, inspiring and celebrating team members.Demonstrates the ability to make tough decisions, synthesize information, and find workable solutions while continually seeking better alternatives through critical thinking.Possesses excellent communication and interpersonal skills to work seamlessly with senior leadership and other departments. Demonstrates active listening, shares information concisely and purposefully, and remains open to different perspectives.Holds self and others accountable for performance, accepting responsibility for both successes and failures. Exemplifies a sense of urgency and meticulous attention to detail.Travel Requirement
Minimal travel will be required, up to 5%, depending on project workload and restaurant opening date.What's in it for you?
Hot Dog! The pay range for this role is $100,000 - $120,000. Your actual compensation will depend on experience, location, and / or additional skills you bring to the table.
The position is also served with :
Participation in a discretionary bonus program based on company and Individual performance, among other ingredients.A monthly technology reimbursementQuarterly Portillo's gift cardsA bun-believable benefits package that includes medical, dental, and visionInsurance along with paid time off and our 401(k) plan with a company matchLearn more about our benefits hereLI-MB1
Salary : $100,000 - $120,000
