Administrative Assistant - Construction

Duties and Responsibilities

• Provide administrative support to the construction team, including project managers and supervisors.
• Organize and maintain project files, documents, and records, ensuring accuracy and accessibility.
• Coordinate and schedule meetings, site visits, and team communications.
• Keep management schedules updated, including coordinating appointments and meetings.
• Follow up on tasks to ensure timely completion and maintain project timelines.
• Handle permit applications and ensure all required documentation is submitted accurately and on time.
• Prepare and distribute correspondence, reports, and meeting minutes.
• Communicate professionally with team members, clients, vendors, and subcontractors.
• Assist in managing purchase orders, invoices, and expense reports.
• Monitor and maintain office supplies inventory, placing orders as needed.
• Support the team in tracking project timelines and deliverables.
• Assist in maintaining safety and compliance documentation.
• Obtain lien waivers from general contractors, subcontractors, suppliers, and other vendors providing goods and/or services on construction
• Send projects out to bid and collect subcontracts, insurance, and warranties.
• Auxiliary support to the accounting team for administrative and data entry tasks
• Some travel may be required – 10%
• Perform other administrative tasks as required to support the construction team.

Team Collaboration

• Balances team and individual responsibilities, Exhibits objectivity and openness to others' views
• Gives and welcomes feedback
• Contributes to building a positive team spirit
• Puts success of team above own interests
• Able to build morale and group commitments to goals and objectives
• Supports everyone's efforts to succeed.
• Communicate effectively with team members to ensure clear understanding of tasks and expectations.
• Support a positive and inclusive work environment, fostering teamwork and mutual respect among colleagues.
• Provide training and guidance to new team members, sharing knowledge and best practices.

Work Environment and Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills
Must be able to communicate clearly and effectively, both verbally and in writing. Must display professional telephone etiquette and be able to interact and communicate effectively with individuals at all levels of the organization. Ability to effectively present information in one on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to apply common sense understanding to carry our instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands
While performing the duties of this job, the employee is regularly required to stand; walk; use hand to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must frequently lift and/or move up to 50 or more pounds and regularly move up to 25 pounds. The noise level in the work environment is normal.

Work Environment

The noise level in the work environment is normal. The employee is frequently exposed to an environment of natural chemical fumes, herbal aromas, airborne particles, exposed to wet and/or humid conditions. Employee will have moderate exposure to conditions such as dust and particles that affect the respiratory system, eyes, or the skin, depending on department job assignments. Personal Protective Equipment is provided for employees to utilize and should be worn.
EOE

Justice Cannabis Co. Code of Conduct
All employees are expected to conduct themselves consistent with the Justice Cannabis Co. Code of Conduct and Values.