Construction Administrative Assistant

Job Description:

Commercial General Contractor located in Arlington Heights, IL is seeking a Construction Administrative Assistant with a minimum of 5 years-experience. The ideal candidate for this position is highly organized, detail-oriented and can effectively multi-task while maintaining required deadlines in a fast-paced construction environment.

Project Support:

·        Assist Project Manager(s) with preparation of bid packages, and follow-up phone calls

·        Preparing contracts, purchase orders, letters, meeting minutes, and warranty packages

·        Assist with certificates of insurance

·        Assist with special projects and administrative tasks as assigned

·        Interact with clients, subcontractors, architects and vendors

·        Utilizing construction management software

Other Duties:

·        Copying, and scanning

·        Generating emails

·        Setting up and maintaining filing systems

·        Answering incoming calls and assume other receptionist duties when needed

·        Maintaining a clean and organized office environment

Required Skills & Qualifications:

·        Strong organizational and time management skills

·        Excellent communication and interpersonal skills

·        Proficient in Microsoft Office Suite (Word, Excel, Outlook) Procore, BuildingConnected

·        Excellent typing skills

·        Ability to work independently and as part of a team

·        Attention to detail and accuracy

·        Experience in the construction industry is a plus

Position is fulltime and office based. Salary commensurate with experience