Construction Contract Manager

CORE RESPONSIBILITIES

Enable our Purpose to create lifelong memories by igniting the senses with unrivaled food and experiences:

Family:  Work together to make everyone feel at home, and we step up when someone needs help

·       Processing of proposals, contracts, RFI’s, submittals, pay applications and change orders utilizing DocuSign, Procore, Oracle and Smartsheet.

·       Responsible for tracking project invoices to ensure third party vendors are receiving payment per contract terms

·       Responsible for ordering of owner furnished equipment according to the project plans and working with third party vendors to manage price increases

·       Solicitation of General Contractors for the bidding of new restaurant construction projects

·       Responsible for providing a project cost comparison for new restaurant locations after bids are received to include actual project cost versus proposed project costs

•  Coordinate with Contractors (General and Sub) to request, assemble, and track pay applications and lien waivers; partner with legal department to submit all necessary documentation to collect Tenant Improvement funds

 ·       Provide legal department with all documentation as required by lease for TI reimbursables

·       Creating and disseminating project closeout documentation, warranty reports and field operating manuals to project team and operations after project turn over

·       Ensuring all invoices are received by trade partners at project close out and responsible for providing Director of Construction project ending cost report within 30 days of turn over

·       Responsible for reviewing lease documents to determine reimbursement requirements, maintenance requirements and other landlord submittal requirements and providing information to Legal and Facilities at project turn over

·       Coordinate with AP / FP&A as needed for invoice processing, cash planning and spending forecasting on a monthly basis to ensure cashflow and project spending are in line with proposed budgets

Greatness:  We’re obsessed with being the best and work hard to continuously improve.  Our greatness is rooted in Quality, Service, Attitude and Cleanlines

·       Coordination of development projects from site inception to end of warranty period (one year after completion)

·       Management of all owner vendor items to include cost, timeline of delivery processing of invoices

·       Updating project trackers and spreadsheets on a weekly basis

Energy:  We move with urgency and passion, while maintaining attention to detail

·       Review of project invoices and coordinates with Construction Project Manager for project financials as needed

·       Working closely with all external and internal trade partners to ensure a successful turn over and opening of new restaurants

·       Filing all project documents electronically as they are received

Fun:  We entertain our guests, we connect authentically, and we make each other smile

·       Participates in weekly development meetings and assists the development team as needed with other miscellaneous tasks

·       Review of project invoices and coordinates with Construction Project Managers for project financials as needed

ORGANIZATION RELATIONSHIPS

This position reports to the Director of Construction and works closely with other departments involved in the Development process including real estate, legal, property management, facility services, New Restaurant Openings (NRO), and Operations.   

 QUALIFICATIONS

 Educational Level/Certifications

·       Bachelor’s degree in construction management, finance, engineering, business, or similar field experience or equivalent combination of education and experience.

 Work Experience, Qualifications, Knowledge, Skills, Abilities

·       2-4 years’ experience in ground up construction, engineering and architecture

·       Familiarity with ProCore, Smartsheet and Excell or demonstrated ability to learn new software tools

        Experience with reviewing and processing construction contracts

·       High level understanding of construction financial processes

·       High level knowledge of construction terminology, materials, blueprints, and techniques

·       High functioning with Microsoft Office tools including Outlook, Excel, and Word

• Can communicate clearly in verbal and written format  
• Organizational and prioritizing skills
• Strong analytical and critical thinking skills
• Ability to adapt to a fast-paced environment 
• Self-starter that can hold self and others accountable in a remote environment
• Multi-unit experience (e.g. retail, hospitality, restaurant) is preferred
• National Program Roll Out experience preferred

Leadership Traits:

·       Establishes strong internal and external relationships at all levels through effective stakeholder engagement, providing advice, demonstrating care, and executing work through others.

·       Develops others by creating a strength-based environment, offering real-time coaching, and promoting a  continuous improvement mindset. Ensures qualified successors are identified and prepared to meet both their own and the company’s needs.

·       Recognizes the need for change by identifying improvement and innovation opportunities. Leads with a stated vision, measurable goals and implementing purposeful adaptations to work.

·       Fosters a welcoming fun environment that instills confidence and empowerment, inspiring and celebrating team members.

·       Demonstrates the ability to make tough decisions, synthesize information, and find workable solutions while continually seeking better alternatives through critical thinking.

·       Possesses excellent communication and interpersonal skills to work seamlessly with senior leadership and other departments. Demonstrates active listening, shares information concisely and purposefully, and remains open to different perspectives.

·       Holds self and others accountable for performance, accepting responsibility for both successes and failures. Exemplifies a sense of urgency and meticulous attention to detail.

Travel Requirement

• Minimal travel will be required, up to 5%, depending on project workload and restaurant opening date.

What's in it for you?

Hot Dog!  The pay range for this role is $100,000 - $120,000.  Your actual compensation will depend on experience, location, and/or additional skills you bring to the table. 

The position is also served with:

• Participation in a discretionary bonus program based on company and Individual performance, among other ingredients. 
• A monthly technology reimbursement
• Quarterly Portillo's gift cards
• A bun-believable benefits package that includes medical, dental, and vision
• Insurance along with paid time off and our 401(k) plan with a company match
• Learn more about our benefits here 

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