Executive Secretary to Chief Executive

About the Role

We are seeking a highly skilled and detail-oriented Executive Assistant to CEO to support our Founder and CEO, Sonny Adoni. This is an excellent opportunity for a talented professional to join our organization and contribute to its success.

The ideal candidate will be responsible for providing administrative support to the CEO, including calendar management, communication, document preparation, meeting organization, and confidentiality. The successful candidate will also have the opportunity to work on various projects and initiatives as needed, while building strong relationships with internal and external stakeholders on behalf of the CEO.

Key Responsibilities:

• Calendar Management: Coordinate and manage the CEO's schedule, including appointments, meetings, and travel arrangements.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, handle and prioritize incoming communications.
• Document Management: Prepare and review documents, presentations, and reports, ensuring accuracy, clarity, and adherence to deadlines.
• Meeting Support: Organize and facilitate meetings, including preparing agendas, taking notes, and following up on action items.
• Review Invoices: Assist the CEO in reviewing and approving invoices by summarizing spend to date and contract amount.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
• Project Assistance: Support the CEO in various projects, initiatives, and personal matters as needed.
• Relationship Building: Build strong relationships with internal and external stakeholders on behalf of the CEO.