What are the responsibilities and job description for the Administrative Project Coordinator position at Advance Scale?
Position Objective:
The primary responsibility of the Administrative Project Coordinator is to handle administrative tasks for the Installation Manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, obtaining permits, and scheduling meetings and appointments. The position is offered with the intent to learn and demonstrate the skills required to advance to alternate career path in Sales, Management, Marketing, or other Administrative positions within the Company.
Reports to: President & Installation Manager
Essential Duties and Responsibilities
- Keep updated project folders with all pertinent information
- Update Project spreadsheet with job information
- Keep updated job files
- Add Installation Dept. schedule to Sage for daily report (Forecast)
- Support Installation Manager in effective scheduling and purchasing decisions
- Maintain communication with Installation Manager to ensure Install Team is prepared
- Acquire pricing from vendors, and maintain list of reliable vendors in service areas
- Complete inter-division paperwork (warranty, billing information, pricing, etc.)
- Project coordination with project setup (equipment rentals, concrete vendors, etc.)
- Work closely with Pit Crew & Installation Manager until projects completed
Environment:
Duties are performed at the corporate facility in Lindenwold, NJ. Duties performed may require compliance with OSHA policies, and the use of required safety apparel and equipment.
Minimum Requirements:
- Two (2) years of work experience as an Administrator
- One (1) year of work experience as a Personal Assistant (preferred)
- Working knowledge of a computer word processing program and spreadsheet program
- Ability to schedule meetings and follow up calls without assistance
- Ability to qualify customer needs (environment, capacity, limits, etc.)
- Possesses excellent interpersonal, phone, customer service, and team communication skills
- Demonstrates reliability and aptitude to function in a fast paced, detailed environment
- Ability to handle multiple tasks at one time.