What are the responsibilities and job description for the Office Manager/Bookkeeper position at Advanced Building Services LLC?
Job Summary
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong clerical skills, experience in medical office management, and a knack for team management. This role requires effective calendar management, training development, and the ability to utilize QuickBooks for financial tracking. The Office Manager will play a crucial role in supporting staff and enhancing productivity while maintaining a positive workplace culture.
Responsibilities
- Manage daily office operations, ensuring efficiency and effectiveness in all processes.
- Oversee clerical tasks including filing, data entry, and correspondence management.
- Coordinate schedules and manage calendars for team members to optimize time management.
- Track employee hours and maintain time records.
- Generate profit & loss (P&L) reports and job cost reports.
- Maintain accurate financial records using QuickBooks, including invoicing and expense tracking.
- Assist with estimate writing and project documentation.
- Serve as the primary point of contact for vendors and service providers.
Qualifications
- Proven experience in office management or similar administrative roles.
- Experience in office management, preferably in construction or a related field.
- Proficiency in QuickBooks, Excel, and project management software.
- Strong communication and customer service skills.
- Ability to multitask and stay organized in a fast-paced environment.
- Knowledge of estimating and job costing is a plus.
- Previous experience in training development is an asset.
- Ability to adapt to changing priorities in a fast-paced environment.
Job Types: Full-time, Part-time, Contract
Pay: $25.00 - $28.00 per hour
Work Location: In person
Salary : $25 - $28
