What are the responsibilities and job description for the People Operations Specialist with recruiting focus position at Advertising Vehicles Inc?

Job Description

Description :

Are you passionate about both recruiting top talent and creating an exceptional employee experience? EST03, Inc. is looking for a People Operations Specialist who thrives in a dynamic environment, enjoys building relationships, and excels at both talent acquisition and HR generalist functions. If you love finding the right candidates, ensuring seamless onboarding, and enhancing the overall employee journey, we want to talk to you!

About EST03 :

EST03 Inc. is a dynamic parent company of Advertising Vehicles Inc. and Adsposure Inc., with specializations in commercial fleet graphics and transit advertising solutions. As we set our sights on rapid growth, we are seeking experienced and strategic professionals to join our team.

Position Overview / Purpose :

The People Operations Specialist plays a crucial role in attracting and retaining top talent while ensuring a positive and engaging work environment. This position is responsible for full-cycle recruiting, onboarding, and various HR generalist functions, including benefits administration, employee engagement, and internal communications. This role requires someone who can balance strategic talent acquisition with employee-focused initiatives to support a thriving workplace culture.

Principal Duties and Responsibilities (Essential Functions) :

Talent Acquisition & Recruiting :

Develop and execute recruitment strategies to meet company hiring needs.
Source candidates using a variety of methods to build a robust pipeline.
Conduct full-cycle recruiting for exempt and non-exempt roles.
Develop strong relationships with hiring managers to understand staffing needs.
Research and recommend new sources for active and passive candidate recruiting.
Utilize the applicant tracking system and other programs (i.e., LinkedIn) to post open positions and track progress.
Screen candidates and conduct initial interviews, ensuring a strong cultural and skill fit.

Onboarding & Employee Experience :

Manage and conduct new hire orientations, ensuring a smooth onboarding process.

Facilitate new hire paperwork, system setup, and introductions.

Create and distribute new hire announcements to welcome employees.

Serve as a key contact for new employees, ensuring a seamless transition into the company.

Support employee engagement initiatives, including team-building activities and culture programs.

HR Generalist Functions :

Assist employees with benefits enrollment and questions.

Provide support on HR policies, procedures, and compliance matters.

Maintain HR records and ensure accuracy in employee data.

Support performance management and employee relations initiatives.

Serve as a backup to the VP of HR and assist with HR projects as needed.

Other duties as needed or required.

Requirements :

Qualifications & Skills :

Strong skills in recruiting, networking, and relationship-building.

Knowledge of federal and state employment laws and best practices.

Excellent verbal and written communication skills.

Strong time management and organizational abilities.

Ability to work independently and collaboratively in a fast-paced environment.

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Must have a positive demeanor and be highly dependable and motivated with the ability to work in a fast-paced environment and meeting challenging and changing deadlines.

Passion for creating a positive and engaging workplace culture.

Knowledge and experience with federal and state employment laws and legislation.

Education and Experience Requirements :

Bachelor’s degree; preference for degree in HR related field.

Minimum of 2 -4 years of experience as a talent acquisition specialist and / or HR generalist role with strong recruiting focus.

Experience with applicant tracking systems and HRIS.

Disclaimer : This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Why join our team?

At EST03 Inc., we believe in rewarding talent and dedication with benefits that cater to your professional growth and personal well-being. Here is what you can look forward to :

Dynamic Work Environment : Be part of an innovative team where your ideas and contributions are valued. Our core values describe who we are, and we want individuals who believe in them too :

Driven to Win!

Authentically Gritty

Passionate Learner

Committed to Accountability

Contagiously Positive

Comprehensive Health Coverage : Access to health, dental, and vision plans to keep you and your family healthy.

Financial Security : We offer short-term disability, long-term disability, voluntary accident insurance, voluntary critical Illness insurance, and voluntary life insurance to ensure you and your family are protected.

Paid Time Off : Enjoy 120 hours of PTO, one (1) flexible holiday, 9 holidays, and 16 hours of community service.

Retirement Plans : Secure your future with our 401(k) plan and company match.

Competitive Salary : Receive a competitive salary and opportunity to bonus.

This role is ideal for someone who enjoys both the recruitment process and the broader HR functions that contribute to an outstanding employee experience. If you’re ready to make an impact, apply today!

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